Draft minutes subject to confirmation
MARY TAVY
PARISH COUNCIL
MINUTES OF THE MEETING
Held in The
Reading Rooms
Tuesday 9th
May 2006
Present:
Cllr T Pearce (Chairman) Cllr J Pendall Cllr P Jarvis (Vice-Chairman)
Cllr W Squire - Cllr P Hilborn - Cllr M Anning - Cllr J Higman
Cllr A Prosser
DG Evans (Clerk)
Others present:
Five members of the public and Cllr P Scannel (WDBC)
Apologies for
absence:
Cllr G Hill PC K Reed
53-2006 Parishioners time:
53.1Concern was expressed regarding the condition of the canopy at the site of the old garage and that as it is made of asbestos which is de-laminating it was felt that the clerk should advise WDBC Environmental Health accordingly.
53.2 Concern was expressed regarding the verges opposite Fellingfields which are not being cut in line with other verges. The clerk was requested to advise Highways and to request that the area from the Triangle down to this area is cut on a regular basis.
54-2006 Minutes of the previous meeting:
The minutes of the meeting held on Tuesday 11th April 2006 were signed, by the Chair, as a true and accurate record, save for one slight amendment requested by Cllr Higman which was duly changed and signed, along with those from the annual parish meeting held on Tuesday 25th April 2006.
55-2006 Receive report from Chairman for
year 2005/06:
55.1The Chair explained that he felt there was little point in duplicating the report he had delivered to the Annual Parish Meeting. This was agreed by those present.
56-2006 To elect the Officers of the Council for 2006/07:
56.1 Chairman Nominations were received for Cllr Pearce from Cllr Anning and seconded by Cllr Squires. No other nominations were received. The vote for Cllr Pearce was unanimous; accordingly, Cllr Pearce took the Chair.
56.2 Vice-Chairman Nominations for Cllr Anning were received from
Cllr Prosser and seconded by Cllr Squires. No other nominations were received. The vote for Cllr Anning was carried by majority.
56.3 Responsible Financial Officer Nominations were received for Mr Evans (clerk) from Cllr Jarvis and seconded by Cllr Prosser. No other nominations were received. The vote for Mr Evans was unanimous.
56.4 Cemetery Committee Chairman Nominations for Cllr Jarvis were received from Cllr Anning and seconded by Cllr Pendall. No other nominations were received. The vote for Cllr Jarvis was unanimous.
56.5 Members to the Cemetery Committee The existing members, Cllrs
Higman and Pendall, were proposed by Cllr Prosser and seconded by Cllr Squires.
No other nominations were received and Cllrs Higman and Pendall were
unanimously elected.
57-2006. Election of members to represent the PC on outside bodies:
57.1 DNPA Cllr Prosser (Cllr Anning to deputise if required)
57.2 Police Authority Cllr J Pendall
57.3 Southern Link Committee Cllr P Jarvis & Cllr Prosser
57.4 Coronation Hall Committee Cllr A Prosser
57.5 Planning Sub-Committee The clerk detailed the requirements now required for Sub-committees. As a consequence it was agreed to defer the appointment of Cllrs to the Planning sub-committee until such time as clarification has been sought from DAPC and SLCC.
58.2005 Matters
arising:
58.1 The old garage site Concern were expressed regarding several issue; Will the roundabout be completed with the first part of the development or will it wait until the whole is developed? Insufficient parking being developed for the Post Office Concern that the whole development is now being shown on the Kingscourt web site. The Chairman presented his views on another plan for the development which he intends to present to DNPA. The question regarding ownership of Carr road was raised which has been specified as a Parish Road? The Chairman confirmed that he is meeting with Highways on Friday to discuss these issues. It was agreed that the concerns raised by members from the meeting held should be submitted to Tetlow King and to request a date for a further meeting to discuss them end of May early June and to invite Phil Markham and Colin Jarvis of DNPA to it.
58.2 Sponsorship of the Mary Tavy Gazette The clerk detailed that he had been unable to agree the facility of an additional account with the bank and would be having further discussions with them. The Chairman stated that he has attained sponsorship in excess of £600 which he will detail to the members shortly.
58.3 Parish Plan It was announced that Rory Cunningham, the lead player, has now left the CCD. The required grant application forms are awaited although the financial commitment expected from Mary Tavy PC is unclear at the moment.
58.4 Applications for the post of clerk The Chairman announced that fourteen inquiries have been received and all applicants have been sent a job description and application form. Discussion followed as to who should conduct the interviews with Cllr Hilborn proposing that the full council should conduct them. It was proposed by Cllr Prosser that the interviews should be conducted by The Chairman Vice Chairman and Cllr Pendall and that the successful applicant should then attend a Full Council for ratification.. It was counter proposed by Cllr Hilborn that the interviews should be held before the Full Council. This proposal was not supported. It was therefore agreed that the interviews should be held at a time and date convenient for the panel of Councillors suggested. (Namely; Cllrs Pearce, Anning and Pendall)
It was further decreed that the offer from the clerk to attend to assist, should it be required, in answering technical questions that may be raised by the interviewees, should be refused.
58.4 (contd.) this was resolved by a majority of two for the clerk attending and four against. It was agreed that the Chairman would advise the applicants of interview dates and those unsuccessful in attaining an interview.
59.2006 Correspondence:
59.1 A request to raise the grant agreed in November 2005 from £850 to £1,000 Cllrs Jarvis and Hilborn declared interests as Trustees and retired from the room. Cllr Prosser considered that the Trustees are not pro-active regarding fund raising. Cllr Higman was concerned that the amount requested equated to 16% of the councils total precept and that this was too high a contribution for a single organisation. Cllr Anning proposed that the support should be raised to £1,000 which failed to find a person to second it. Cllr Pendle felt grants should be awarded for capital items in the future which were agreed by the Chairman. He also considered that a representative of the PC should be invited to future Trustee meetings. It was proposed by Cllr Prosser and seconded by Cllr Higman that the level of grant awarded to The Memorial Playing Fields should remain at £850. The ensuing vote was all Cllrs in favour bar Cllr Anning who voted against it. Resolved by majority. Cllrs Jarvis and Hilborn returned to the meeting at this point. The clerk was requested to write to the Trustees advising of the decision and advising that this should not preclude them applying for capital grant funding in the future. Also, that the PC wished to have a representative attending Trustee meetings. The Chairman stated that he has taken legal advice, source unidentified, re the granting of funds from the PC and had been advised that as this was Public money they should have a presence. He also stated that a Guide Group was about to start again in the village and would be applying for funding soon.
60.2006 Financial report:
60.1 The accounts for 2005/06 were signed off and will now be presented to the Internal Auditor before submission to The Audit Commission. The Statement of Assurance was read out and agreed by those present.
60.2 The financial report detailing the following balances was circulated:
Current account - £4007.13
Cemetery account - £4199.13
60.3 The following payments were authorised:
Clerk Honorarium plus stamps £212.68 Insurance renewal Alliance & Cornhill £547.63: CAB Grant £100: Mileage T Pearce £81.30: Ring & Ride Grant £100.00: T Pearce Ordnance Survey Parish map £287.74:
61.2006To receive report from Chair of
Cemetery Committee:
68.1
Cllr Jarvis reported that the notice board needs repair and the Perspex
requires replacing. The grave numbering system has not yet been instigated and
that generally the cemetery is in a good and well maintained condition. He
considered that the gates and railings, believed to be listed, at St Marys
look in a poor condition and need repainting. The clerk was requested to write
to the Rector requesting his attention to this matter.
62.2006 Planning:
62.1 The following applications have are all due to be visited by the planning committee South View Broomassie Tor Mist Midlands Barn.
62.2 Ley Farm has been viewed with no objections although observations have been made regarding trees proposed for planting as they are non-indigenous.
62.2.2006 (Contd.)The Cottage will be visited by DNPA Planning Committee on Friday 19th may. It was agreed that Cllrs Jarvis and Hilborn will attend.
63.2006 Items raised for inclusion on the
June agenda:
63.1 Highways Road drainage problems in Mary Tavy. It was agreed that most of this work has now been completed.
64.2005 To agree the date of the next
meeting:
64.1 The date of Tuesday 13th June was agreed for the next meeting of the Parish Council to commence at 7.30pm to be held in the Reading Rooms.
There being no further business the meeting was formally closed by the
Chair at 10.25pm.
DG Evans
Clerk to the Parish Council 16 May 2006
Signed as a true and accurate record .Date .
(Cllr T Pearce - Chairman)