Draft minutes subject to confirmation
MARY TAVY
PARISH COUNCIL
MINUTES OF THE MEETING
Held in The
Reading Rooms
Tuesday 14th
March 2006
Present:
Cllr T Pearce (Chairman) - Cllr P Jarvis (Vice-Chairman)
Cllr W Squire–- Cllr M Anning - Cllr P Hilborn– Cllr A Prosser
DG Evans (Clerk) - Cllr P Scannell WDBC
Others present:
Seven members of the public
Apologies for
absence:
PC K Reed - Cllr J Pendall – Cllr J Higman - Cllr C Marsh (DCC) – Cllr G Hill
Absent with no apologies received:
None
23-2006 Parishioners time:
None of the parishioners present wished to speak. Accordingly the meeting was opened at 7.30pm by Cllr Pearce.
24-2006 Minutes of the previous meeting:
The minutes of the meeting held
on Tuesday 14th February 2006 were signed, by the Chair, as a true
and accurate record.
25-2006 Receive report from PC Reed:
25.1 Not present, however, via an e-mail to the clerk he reported the following statistics:
One harassment, drink driving, stray
dogs and four other minor items have been reported to the Police in the month.
Only one resulted in a crime report.
26-2006 Matters arising:
26.1 The site of the Old Garage – The Chairman confirmed a conversation he has held with Mr Markham of DNPA who has confirmed that the developers, Tetlow King, have still not presented a planning application.
26.2 Sponsorship of the Mary Tavy
Gazette – The Chairman stated that he is seeing other interested parties in the
next few weeks. No other offers of sponsorship were forthcoming.
27.3 The Chairman reported that he has had a meeting with Brian Beasley and the concerned parishioner. It seems likely that tree preservation orders will be issued by DNPA.
27.4 Parish Plan – The Chairman detailed the recent meeting held with Rory Cunningham of Community Council of Devon and attended by all members bar one who was unable to attend because of work commitments. It was agreed at the meeting that the Parish Plan should be progressed and a funding application be submitted. The Chairman is intending to gather a core team together to lead on this and that Rory Cunningham will attend the Annual Parish Meeting to launch it.
28.2006 Financial report:
28.1The financial report detailing the bank balances was circulated as follows:
Current account: £4283.34
Cemetery account: £4199.13
28.2The following payments were authorised:
Clerk Honorarium plus stamps and other expenses £195.20 (March) –Cllr Pearce Chairman’s allowance£40.00 – Mainly Stationery £41.01.
28.3 The clerk requested that the members consider the levels of provisions they wished to make and to be in a position to discuss and agree them at the April meeting in rediness for the preparation of the 2005/06 accounts.
29.2006To receive report from Chair of
Cemetery Committee:
29.1 Cllr Jarvis reported on the income and expenditure as shown on the financial report previously circulated by the clerk. Cllr Jarvis also reported on the recently conducted safety check to tombstones in the closed church yard. It was reported that the new notices for the parish cemetery detailing charges and Burial Clerk details are ready for erection and will be carried out shortly.
30.2006 Correspondence:
30.1 A letter from a Mr Tim Hortop regarding his concern over the parish council Web site was read out and discussed. The clerk detailed the response made on behalf of the members.
30.2 A letter detailing vacancies on the DNPA Sustainable Development Panel was discussed. Cllr Anning expressed an interest but wished to know who the people currently on this panel are. The clerk agreed to establish this and to advise Cllr Anning accordingly.
30.3 A letter detailing the local need for housing was discussed.
30.4 A letter from the Head of the Primary School; regarding the planning application at Half Acre was discussed. It was agreed that she should also direct this to the Planning Authority.
30.5 The letter sent to the Planning Authority and Highways regarding recent planning decisions and the lack of consistency in recent decisions, along with the replies received, was discussed. The Chairman announced that he has arranged a meeting with Dr Atkinson of DNPA on Monday 20th March to further discuss this matter.
31.2006 Planning:
31. Dowerland Farm, the conversion of a barn to a dwelling will be visited by the planning committee shortly.
31.2 Downland Farm – Visited with no objections being raised to the conversion of a garage.
31.3 Half Acre – A site visit will be arranged to view the proposed change of access and removal of a Devon Bank.
31.4 Valley View – The proposed extension will be visited by the Planning Committee next week.
31.5 Rattlers Barn – Slight changes to existing plans
31.6 Cadiz Cottage – Site visit to be arranged
31.7 Prince Arthur House – Change of use of Coach House to Holiday let – Site visit to be arranged.
31.8 Miners Dry – The recent appeal has been dismissed.
31.9 Axna Cottage – Approved
31.10 The Cottage – Brentor Road – Application withdrawn
31.2006
(Contd.)
31.11 Royal Standard – Unauthorised extension to rear – DNPA to issue enforcement order.
32-2006 Consider items raised at the
February meeting for inclusion on this agenda:
32.1 Memorial Playing Fields – To discuss letter of concern from Cllr Prosser. The Chairman explained how these were given to the Village and referred to a minute item from 2002 which detailed a proposal to award a yearly grant to the Trustees from the parish council to assist with the running costs. The Chair then invited Cllr Jarvis to respond to the comments made by Cllr Prosser. Cllr Jarvis itemised the questions raised by Cllr Prosser and responded fully to them He distributed a pack to each member present and requested that they read through it and be in a position to raise any queries at the April meeting. (The full pack is attached to the copy of the formal minutes and can be viewed by interested parties at the registered office of the parish clerk.) The Chairman stated that he had hoped to close this issue tonight but now realises it will have to be aired again at the April meeting.
33.2006 Items raised for inclusion on the
agenda for the April meeting:
33.1 Dog fouling and the provision of dog waste bins.
34.2006 To agree the date of the next
meeting:
34.1 The date of Tuesday 11th April was agreed for the next meeting of the Parish Council to commence at 7.30pm to be held in the Reading Rooms.
34.2 The date of Tuesday 25th April was agreed for the Annual Parish Meeting to be held at the Coronation Hall commencing at 7.30pm. It was agreed that the Chairman and the clerk would liaise to produce a leaflet for subsequent delivery by the Chairman, they would also agree the agenda and the clerk would confirm with Rory Cunningham his availability.
There being no further business the meeting was formally closed by the
Chair at 9.25pm.
DG Evans
Clerk to the Parish Council 19th March 2005
Signed as a true and accurate record……………………….Date………………….
(Cllr T Pearce – Chairman)