Draft minutes subject to confirmation
MARY TAVY PARISH COUNCIL
MINUTES OF THE MEETING
Held in The Reading Rooms
Tuesday 8th March 2005
Present:
Cllr A Prosser (Chairman) - Cllr J Pendall - Cllr P Jarvis (Vice-Chairman)
Cllr W Squire - Cllr P Hilborn - Cllr M Anning - Cllr G Hill - Cllr T Pearce
DG Evans (Clerk)
Others present:
One (1) member of the public
Apologies received:
Cllr J Higman - PC G Calendar
21.2005 Parishioners time:
21.1 None raised
22.2005 Meeting called to order:
The Chairman called the meeting opened.
23.2005 Minutes of the previous meeting:
23.1 The minutes of the meeting held on Tuesday 8th February 2005 were signed, by the Chair, as a true and accurate record.
24.2005 Matters arising:
24.1 Horndon Post Codes - The clerk detailed the progress made since the last meeting and that Post Watch SW have given the proposal its full support. The clerk was requested to advise Royal mail accordingly.
24.2 Community Access plan - It was confirmed that the creation of the new pedestrian crossing by the War Memorial has commenced. Concern was expressed about the recently conducted speed survey, the results of which according to SW Highways, has been corrupted. A new survey will be carried out shortly. Cllr Jarvis expressed concern regarding the intrusion of the work into the area of the War Memorial. It was agreed that a letter should be sent to Paul Marshall ensuring that this area is returned to exactly the same as previous. The Chairman reported that the virtual footpath has had the verges cleared and that she has received several positive comments about the footpath.
24.3 Report from PC Calendar - In his absence, PC Calendar reported through the clerk that apart from the break in at Ken Body's Garage no other crimes had been reported.
24.4 Web site - It was agreed by all present that the new web site was shaping up well. Requirements for several areas were discussed and agreement reached as to which specific area each member would undertake. It was proposed by the Chair that the launch of the Web site should be via the Devon in Touch road show in September. This was unanimously agreed and the Chair agreed to book a date in September to enable this.
24.5 Agree response to letter of complaint - It was agreed that a letter be sent to the complainant stating that the contents of the letter had been noted and that the members are delighted to acknowledge that more parishioners will be attending meetings and showing an interest in parish council affairs in the future.
24.6 Progress report on the trimming of hedges at Little Place and the edge of verges on Brentor road - It was noted that the hedge at Little Place has been cut back and that the verges are to be attended to in the near future.
25.2005 Correspondence:
25.1 A letter from BT was read out regarding the proposal to remove the payphone at Horndon. BT have agreed to leave this payphone in place following the representation from the parish council members.
25.2 A letter received from the clerk to the Governors of the Primary School was discussed. It was agreed to reply thanking the Governors for their clarification pointing out that the members are fully aware of the current legislation regarding Minor Authority Governors. However, the reason for it being placed on the Agenda for the Annual Parish Meeting is to clarify and rectify the incorrect statement made by Mr R Molloy on his recent election manifesto.
26.2005 Financial report:
26.1 The clerk distributed the following balances:
Current account - £4571.03
Cemetery account - £3585.3126.2 The following payments were authorised:
WDBC - Cost of Bye-election - £1,175.26 - D Evans (Clerk) - £243.74 (includes 12months telephone calls and rental) - Chairman's allowance 04/05 - £40. After provisions the carried forward balance will be in the region of £1,660.
27.2005 Cemetery:
27.1 Cllr Jarvis detailed recent conversations with Pascoe & Son regarding the testing of the headstones. This work will be carried out as soon as the ground is no longer frozen. He explained that the charges for internment etc. needed reviewing in order to keep them in line with adjoining parish cemeteries. He will convene a meeting of the Cemetery Committee shortly to agree the proposals.
28.2005 Planning applications;
28.1 Grace & Favour Cottage - Conservatory - No objection.
28.2 Lowcroft - Extension to rear - No objection.
Previous applications DNPA recommendations:
28.3 Dwelling adjacent to Post Office - Agreed
28.4 Land to rear of Dunscombe - Agreed
28.5 Elephants Nest - Agreed
28.6 Land adjacent to Downs Garage land for three houses - Agreed
28.7 Blackdown Nursing Home - Cllr Jarvis, who attended the last meeting of DNPA planning, stated that the request for an independent feasibility study on the viability of Blackdown as a nursing home has been changed in as much as the report has been requested from the owner of the Home not from an independent source. It was agreed to write to Mr G Wall at DNPA, copy to Cllr C Marsh, querying this decision. (The Chairman suspended the meeting to allow Dr Page to address the members.)
29.2005 Items raised at the February meeting for inclusion on this agenda:
29.1 Future policy regarding the recent anti-social behaviour in the village - It was agreed that this problem appears to have disappeared. The members trust that this will be on a permanent basis.
29.2 Storm flooding in Fellingfield - Cllr Pearce raised this problem and Cllr Prosser stated that she has spoken to Colin Hicks of Highways who will investigate the problem.
29.3 Cllr Pearce raised concern regarding the path between Fellingfield and the Post Office. Cllr Prosser stated that she has raised this issue as well with Colin Hicks who has agreed to place a bin containing road salt adjacent to the path.
29.4 Cllrs Hilborn and Hill stated that Axna Lane is still a problem; both reporting that the work carried out by Highways has not cleared the problem. The clerk was requested to advise Highways accordingly.
30.2005 To agree the date of the next meeting:
30.1 The date of Tuesday 12th April 2005 was agreed for the next meeting of the Parish Council to commence at 7.30pm to be held in the Reading Rooms.
There being no further business the meeting was formally closed by the
Chair at 9.20 pm.
DG Evans
Clerk to the Parish Council 10th March 2005
Signed as a true and accurate record……………………….Date………………….
.................................................... (Cllr
A Prosser - Chairman)