Draft minutes subject to confirmation
MARY TAVY
PARISH COUNCIL
MINUTES OF THE MEETING
Held in The
Reading Rooms
Tuesday 13th
June 2006
Present:
Cllr T Pearce (Chairman) Cllr J Pendall Cllr P Jarvis
Cllr W Squire - Cllr P Hilborn - Cllr M Anning - (Vice-Chairman)
Cllr A Prosser - Cllr G Hill
DG Evans (Clerk) Mrs C Williams (New Clerk)
Others present:
Five members of the public and Cllr P Scannell (WDBC)
Apologies for
absence:
Cllr J Higman PC K Reed Cllr C Marsh (DCC)
65-2006 Parishioners time:
65.1Concern was expressed regarding the condition of the canopy at the site of the old garage site and had the PC received a response from the EH. The clerk explained that he had not and agreed to chase up the EH officer.
66-2006 Minutes of the previous meeting:
The minutes of the meeting held on Tuesday 9th May 2006 were signed, by the Chair, as a true and accurate record, save for one slight amendment requested by Cllr Prosser at 56.2 which was duly changed and signed. The Chairman then introduced Mrs Christine Williams to those present as the new clerk.
67.2006 Matters
arising:
67.1 The Chair stated that he has spoken to Phil Markham of DNPA regarding the development brief for the old garage site who has informed him that Tetlow King will be responding shortly regarding the questions/points raised by the members.
67.2 Sponsorship of the Mary Tavy Gazette The Chair stated that he had not confirmed the levels of sponsorship because the new bank accounts were still to be opened. The clerk stated that he was leaving this for the new clerk along with changing the existing mandate for signatories.
67.3 Parish Plan It was announced that funding details are still awaited. The clerk was requested to chase this with DCC.
68.2006 Correspondence:
68.1 DNPA are requesting volunteers to form a working group to discuss the First Review on 4/5/6 July.
68.2 Letters of thanks were received from Ring & Ride and CAB for the grant funding awarded to them.
68.3 Confirmation of the level of allowances to be paid to members was read out.
68.4 The clerk confirmed that the Community Project monitoring form had been completed and returned.
68.5 Parish Plan Information Events at the Okemont Centre on the 27th July was discussed.
68.2006 (Contd)
68.6 Details of the annual Bowls Competition on the 10th July were discussed with members agreeing to enter one team.
68.7 Contractors bidding for Highway work have asked for completion of a questionnaire and gave details of proposed open evenings. The Chair agreed to respond.
68.8 Letter regarding the law and Gypsies/Travellers was discussed and agreed that thankfully this did not cause this parish problems.
68.9 Cllr Scannel sought support from the members for the erection of additional street lighting in a cul-de-sac off Bal Lane. She stated that a request for assistance towards the costs will be placed before the members if the proposal proceeds. Cllr A Prosser pointed out that, approximately 3 years ago, a light had been requested and erected at the pedestrian access that runs beside the Post Office to Fellingfield. The Parish Council had not been asked for a contribution towards the cost on that occasion.
68.10 Details of the White Paper and the proposals for a South West Regional Assembly were discussed with Cllr Hill detailing the area proposed. The Chair agreed to review the document in detail and respond.
68.11 A letter from the Trustees of the Memorial Playing Fields was presented with the Chair stating that as he had only just received it he would like to digest the contents and place it onto the next agenda for discussion.
69.2006 Financial report:
69.1 The financial report detailing the following balances was circulated:
Current account - £2004.02
Cemetery account - £4199.13
The following payments have been received Precept £4,000.00 VAT refund £803.71 and a cheque for the Insurance excess re the claim in 2003 on the notice board for £75.
69.2 The following payments were authorised:
Clerk Honorarium plus stamps £211.32: Mileage A Prosser £22.75: Mainly Stationery £199.87: E Buyer £717.86 & £222.19 (Gazette): Victory Mem. Playing Fields grant £850.00: Council administration £53.00: Tavistock Times £159.80: 2nd Tavistock Guides £67.00 (grant): A Langdon £ 96.75 (Gazette delivery): P Jarvis £18.40 (Exps Gazette).
69.3 A request for grant aid from the newly formed Guide Group in the village for £67 was unanimously supported.
69.4 Cllr Prosser queried the costs for the next edition of the Gazette to which Cllr Jarvis stated that he had not valued the stock in hand but would do this and report final costs to the next meeting. The Chairman asked for a final and full breakdown of costs for the Gazette not just the final costs as a whole.
69.5 The clerk was requested to establish costs of Public Liability insurance for the new clerks private residence.
69.6 The question of fixed expenses for the new clerks telephone and PC was discussed and unanimously agreed to reimburse at the same level as currently paid (£15 PC and £5 telephone per month.) This will be reviewed at the end of the six month trial period. The Chair confirmed that a Contract of Employment will be issued within the required eight week period and that he would personally issue this to Mrs Williams.
70.2006To receive report from Chair of
Cemetery Committee:
70.1 Cllr Jarvis again reported that the notice board needs repair and the Perspex requires replacing. He also reminded members that the grave marking system still requires attention. Cllr Pendall offered to re-varnish the notice board after the Perspex has been replaced. This was unanimously accepted. Cllr Jarvis continued by stating that the perimeter fence was in need of replacing, currently wire stock fence, inviting those present to visit the cemetery to view the need and be in a position to comment at the next meeting. He requested that this item be included as an agenda item for the July meeting. He sought assistance from Cllr Scannell for grant aid from WDBC towards the cost of re-fencing. Cllr Scannell agreed to investigate.
71.2006 To receive reports from members on
outside bodies:
71.1 DNPA Cllr Prosser reported on the Community Forum she recently attended. Items discussed included the new Web site, the Moorland Vision report on the future of Hill farming and the qualification requirements for Affordable housing. Graham Walls replacement, Mr Chris France, was introduced to those present.
71.2 Police authority Cllr Pendall reported that no meetings had been held.
71.3 Southern Link - Cllrs Prosser and Jarvis reported that the next meeting is scheduled to be held on Thursday 15th June. A letter complaining about the lack of Policing and poor management was read out which had been sent by the Chairman of the Southern Link and would be discussed at the next meeting. The Chairman asked Cllr Jarvis, who had received the letter of complaint, for the letter to be copied to Cllr Prosser before the meeting of Southern Link on Thursday 15th June.
71.4 Coronation Hall Cllr Prosser stated that the annual fete was scheduled for this Saturday. She also stated that continued concern had been expressed about the problem of dog fouling. She detailed the costs of dog bins and for emptying them by FOCSA. Cllr Jarvis quoted the new Clean Neighbourhood and Environment Act (2005) which came into force in April this year.
72.2006 Planning:
72.1 The following applications have all been visited by the planning committee Tor Mist (No objections) South View (as the proposed extension will reduce the parking area objections have been submitted.) Broomassie (No objections) Midlands Barn (Concern expressed over the size of the proposal) Prince Arthur House ( It is considered that the proposed new visibility splay will improve vehicular access.) Michaelmead ( No objections were raised to the proposed installation of discreet solar panels.)
72.3 Receive notification on previous applications Ley farm Approved with a change to the varieties of trees proposed in the re-planting plan for screening submitted The Cottage Approved but only with a section 106 agreement on the development plus the new dwelling must be single storey with a footprint of no greater than 80sq. mtrs Prince Arthur House Barn conversion to Holiday let refused on the grounds of size Land to the rear of Dunscombe, change to approved plans One of the proposed windows has been approved with the other one being refused.
72.3 A complaint from a parishioner regarding non-compliance to approved plans and shortfalls in drainage systems at the Paddocks was discussed. The Chair explained that he had already requested that the clerk forward these to the relevant authorities (Building regulations at WDBC and the Enforcement officer at DNPA.) To date no response has been received.
72.4 An appeal has been lodged regarding the refusal by DNPA for the construction of a dwelling on the field below Half Acre with a second appeal regarding the refusal for a new opening for agricultural use to the same field.
72.5 It was reported that the owners of the Royal Standard have restricted the access to Laburnham Villas with the clerk being requested to ascertain ownership of this land.
72.6 The Chair reported that DNPA and English Heritage have visited the village to establish which parts should become part of an intended Conservation area. It was agreed that no comments could be made until the proposals were received for discussion.
72.7 Agree the members of the Planning Committee and agree adoption of the new requirements It was proposed by Cllr Hilborn that all members should be appointed to this committee with four being chosen by the Chair for site visits. It was further proposed that the Planning Committee will meet twice a month, once on the second Tuesday and incorporated within the full council meeting and again on the fourth Tuesday of the month, at a time to be agreed. These dates will be published in the notice board enabling members of the public to attend if desired. These proposals were unanimously agreed. Resolved.
73.2006 Items raised for inclusion on the
July agenda:
73.1 Breakdown of Gazette Costs
73.2 Letter from Playing Field Trustees
73.3 Fencing in Cemetery
None raised
74.2005 To agree the date of the next
meeting:
74.1 The date of Tuesday 11th July was agreed for the next meeting of the Parish Council to commence at 7.30pm to be held in the Reading Rooms.
There being no further business the meeting was formally closed by the
Chair at 9.30pm.
DG Evans
Clerk to the Parish Council 14 June 2006
Signed as a true and accurate record .Date .
(Cllr T Pearce - Chairman)