MARY TAVY
PARISH COUNCIL
MINUTES OF THE MEETING
Tuesday 11th
July 2006
Present:
Cllr T Pearce (Chairman) Cllr J Pendall Cllr P Jarvis
Cllr J Higman Cllr P Hilborn - Cllr M Anning - (Vice-Chairman)
Cllr A Prosser - Cllr G Hill (8)
Mrs C Williams (Clerk) DG Evans (Burial Clerk)
Others present:
Five members of the public
Apologies for absence:
PC K Reed Cllr C
Marsh (DCC)- Cllr P Scannell (WDBC) - Cllr W Squire
75-2006 Parishioners time:
No
parishioners wished to speak.
Before
the start of the meeting the Chairman called for a minutes silence to be held
in memory of
Cllr Peter Hill, Mayor of West Devon and Chairman of the Devon Association of
Parish Councils, who died last week.
76-2006 Minutes of the
previous meeting:
The minutes of
the meeting held on Tuesday 13th June 2006 were signed, by the
Chairman, as a true and accurate record.
77-2006 Matters arising:
77.1 The Old Garage Site: The Chairman explained that he had been contacted by the Environmental Health Officer and Building Regulations at West Devon Borough Council who were monitoring weekly to ensure that the condition is not a threat to Health & Safety. Suggestions were also made that the Parish Council should contact the DNPA to get the site tidied up.
Following the Parish Council meeting with Tetlow King on April 11th 2006, a letter was sent detailing several important issues regarding access onto the A386. In the reply from Tetlow King, dated June 19th 2006 they rejected the points listed and stated they had been in consultation with Highways over access. However, Paul Marshall (Local Engineer Traffic D.C.C.) informed the Parish Council he had not been contacted.
Tetlow King wish to have a public meeting in the very near future, but Phil Markham of D.N.P.A does not wish to proceed with this until he is sure the Parish Council are in agreement with the planning brief.
77.2 Sponsorship of Mary Tavy Gazette and breakdown of costs: Councillors were expecting to be able to discuss the breakdown of the costs for the Gazette. However, the Editor, Cllr Peter Jarvis, said he had produced a ten-page document, which he would give Councillors at the end of the meeting. He wished the information to remain confidential until the next meeting. He asked the Councillors to read the report and to discuss at the meeting in September. The Chairman was very unhappy about this and told the Editor so.
77.3 Parish Plan: The Chairman reported that he had now received the financial paperwork and would be contacting those volunteers showing an interest in the steering group. He aims to call an informal meeting by the end of this month. Cllr Hill asked the likely cost to the Parish Council and was informed by the Chairman that it would be approximately £250-£300 with the rest of the funding coming through grants.
77.4 Public Liability for the clerks residence: Currently under negotiation with the insurers and final details to be confirmed at the next meeting.
77.5 DNPA Management Plan: 1st Review Working Groups which were held on the 4th, 5th & 6th July. The Chairman was only able to attend one of these and will endeavour with other volunteer members to attend the next meetings in the autumn.
77.6 Parish Council Bowls Competition: This should have been on the 10th July but unfortunately this was cancelled due to bad weather.
77.7 RCS are endeavouring to obtain the Highway maintenance contracts. A presentation meeting was held in Barnstaple at the end of June and all details of this will be sent to us, as unfortunately no Councillor was available to attend.
77.8 No details about the streetlight for the
cul-de-sac in Bal Lane are forthcoming in time for this meeting.
78.2006 Appoint Responsible Financial Officer: Mrs C Williams was appointed Responsible Financial Officer. Proposed by Cllr Prosser and seconded by Cllr Anning. It was unanimously agreed for the clerk to be Officer.
79.2006 Correspondence:
79.1 A letter of thanks has been received from the 2nd Tavistock Guide Unit for their grant.
79.2 West Devon Local Development Framework Community Consultation Core Strategy Preferred Option Sustainability Appraisal Report is available on line and Clerk to obtain a copy of the report for the Parish Council and to create a link to the online document from the Mary Tavy Parish Council website.
79.3 DNPA News Release Celebrate National Archaeology Week on Dartmoor - anyone interested to contact the Chairman for details of events.
79.4 Defence Estates A letter has been received from Defence Estates regarding renegotiating their licences beyond 2012 full documentation is to follow.
80.2006 Financial Report:
80.1 The Chairman stated to members that there appeared to be confusion about the amount members could claim on expenses, which he now clarified to members.
80.2 All members were issued with expense claim forms and the Chairman explained the new procedures for any invoices to be submitted 3 days prior to the meeting, after that date they will be carried forward to the next meeting as no expenditure can be authorised until the full council has agreed it.
80.3 The financial report detailing the following balances was circulated:
Current account - £4320.95
Cemetery account - £4199.13
80.4 The following
payments were authorised:
Clerk Salary £286.56: Mainly Stationery £48.69: C Williams mileage & stamps £32.85: DAPC Annual Subs £145.00: D Evans June/July £62.93: T Pearce Mileage & Stamps £80.63.
81.2006 Police Community
Beat Manager:
No report received.
82.2006 Cemetery
82.1 The Chairman of the cemetery committee reported 1 internment.
82.2 Fencing in the cemetery which is between the closed churchyard & the Parish cemetery. Council members visited the site and ascertained that some of the fence & posts are broken. The Chairman asked for ideas for replacement. Cllr Pendall felt rustic post & rail would be in keeping with the area and this was agreed by members. The clerk was asked to obtain quotes for the costs of fencing. The Chairman asked Cllr Jarvis whether he was aware that there had been a problem with the gate being left open, as it appeared that cattle had entered the cemetery. Cllr Jarvis stated that he was not aware there was a problem. However it was felt by members that we should invest in a padlock for the gate as suggested by Cllr Hilborn. The Burial Clerk is to purchase and fit.
82.3 Grave markers The Chairman suggested that we find out more information from the stonemasons so that we can proceed with this.
82.4 The Chairman reported that the lock on the notice board had been filled with earth and therefore not possible to unlock the board to replace the Perspex. Cllr Jarvis to follow this up.
82.5 The Chairman was unhappy with the level of maintenance of the churchyard by WDBC and felt contact should be made with them as the church is grade 1 listed and some graves are also listed.
83.2006 Reports from members on outside bodies:
83.1 DNPA no report
83.2 Police
authority Cllr Pendall reported that no meetings had been held.
83.3 Southern Link Cllr Prosser mentioned that subsequent to this meeting Dan Bates, (Assistant Chief Executive WDBC) attended the fete day on June 18th 2006 at the Coronation Hall, with two helpers. He ran a competition re how much is recycled in West Devon (34.6%). The prize was a composting bin!!!
Cllr Prosser reported discussions on Pubwatch Scheme, recycling, community planning an event is to be held 27th July in Okehampton re Parish Plans, Responsibility of roadside hedges. The Chairman stated that roadside hedges & footpaths are to be kept trimmed back so not to interfere with vehicles or pedestrians passing by. It had been stated that the footpath from the Royal Standard to Moorside was very badly overgrown and the Chairman suspended the meeting at this point as a member of the public wished to comment on these hedges and would speak to the owners as he felt a friendly word would get them dealt with.
83.4 Coronation Hall Cllr Prosser reported a successful fete day and discussions continuing re dog fouling.
84.2006 Planning:
84.1 Only 1 application received land to the rear of
Dunscombe- application for amendment to
include window in bedroom (Support existing consent only as amenity value of
privacy of neighbours to be protected.)
84.2 Receive notification on previous applications - Michaelmead Approved installation of solar water-heating collectors. South View - Site Inspection 14th July (as the proposed extension will reduce the parking area objections have been submitted.)
85.2006 Items raised at the June meeting for inclusion on this
agenda
85.1 The Chairman had
not yet replied to the letter from the Playing Field Trustees pending
discussion at this meeting. Following discussions all agreed they were happy
for the Chairman to now respond.
86.2006 Items raised for
inclusion on the September agenda:
86.1 Breakdown of Gazette Costs
86.2 Cllr Jarvis requested removal of Parish records stored at his property and the Chairman agreed to make arrangements for this.
87.2006 To agree the date of
the next meeting:
87.1 The date of Tuesday 12th September was agreed for the next meeting of the Parish Council to commence at 7.30pm to be held in the Reading Rooms.
There being no further business the meeting was formally closed by the
Chairman at 9.40pm.
C Williams
Clerk to the Parish Council 16 July 2006
Signed as a true and accurate record .Date .
(Cllr
T Pearce - Chairman)