Draft minutes subject to confirmation
MARY TAVY
PARISH COUNCIL
MINUTES OF THE MEETING
Held in The
Reading Rooms
Tuesday 10th
January 2006
Present:
Cllr T Pearce (Chairman) - Cllr P Jarvis (Vice-Chairman)
Cllr A Prosser - Cllr W Squire–
Cllr P Hilborn – Cllr G Hill – DG Evans (Clerk)
Others present:
Two members of the public
Apologies for
absence:
PC K Reed - Cllr J Pendall - Cllr J Higman - Cllr M Anning - Cllr P Scannell WDBC
Absent with no apologies received:
None
1-2006 Parishioners time:
None of the parishioners present wished to speak. Accordingly the meeting was opened at 7.30pm by Cllr Pearce.
Before
the start of the meeting the chairman called for a minutes silence to be held
in memory of Mr G Cutland and Mrs L Chamberlain
2-2006 Minutes of the previous meeting:
The minutes of the meeting held
on Tuesday 13th December 2005 were signed, by the Chair, as a true
and accurate record. Save for two minor alterations amended on the original and
signed by the Chairman.
3-2006 Receive report from PC Reed:
Not present
4-2006 Matters arising:
4.1 The site of the Old Garage – The Chairman confirmed a conversation he has held with Mr Markham of DNPA who has confirmed that no formal planning application has been received to date. Concern was expressed regarding the condition and subsequent safety of the existing canopy and the petrol pumps, one of which has been hit by a car. The clerk was requested to advise the relevant department at WDBC. Cllr Jarvis requested a report on progress from Tetlow King regarding the development brief. The clerk was requested to contact them for an update. Concern was also expressed about an apparent incident of ‘fly-tipping’ of a settee. The Chairman confirmed that he has spoken to WDBC regarding this and they have the matter in hand.
4.2 Sponsorship of the Mary Tavy Gazette – See 9.1
4.3 Mining Report – The Chairman stated that he has attended a meeting in conjunction with SWW, DNPA and WDBC who have agreed to produce a data base of the mine shafts using information supplied by SWW. The PC will have access to this when completed. Cllr Jarvis considered that SWW should be made, as owners, to contribute towards the costs of a full survey.
4.4 Responsibility of ‘Dual-Hatted’ Trustees – The clerk reported that he awaits a response from Dr Meryk, Chairman of the Standards Committee, requesting his presence at a forthcoming meeting to explain the proposals and to answer members queries.
5.2006 Correspondence:
5.1 None received
6.2006 Financial report:
6.1The financial report detailing the bank balances was circulated as follows:
Current account: £5057.11
Cemetery account: £3683.75
6.2The following payments were authorised:
Clerk Honorarium plus stamps and other expenses £247.52 (Jan) – Mainly Stationery £276 – ( The payments made in December to Nankevill and Jarvis were also noted as N Nankevil Grass cutting £610.65 – P Jarvis Exps for Gazette, mileage etc £34.92)- Safe custody fee £7.50. Deposits of £428.00 for internments were received.
7.2006To receive report from Chair of Cemetery
Committee:
7.1 Cllr Jarvis reported that the
outstanding fee of £85 for the internment of ashes has been received from the
Funeral Directors concerned. The appropriate certificate will now be raised and
sent to the widow.
8.2006 Planning:
8.1 Plans for a two storey extension at Blackdown House were discussed. Cllr Prosser considered that the proposal would be far too prominent when viewed from the moor and should be objected to by the planning committee. This comment was noted and the Chairman stated that it was intended to visit this application soon.
8.2 Blackdown Nursing Home - The Chairman read out the detailed letter of objection submitted to DNPA regarding this proposal which is now proposed to be added to the front of the existing nursing home.
8.3 Axna Cottage – It was reported that no objections have been raised for this proposal.
9.2006 Items raised for inclusion on this
agenda:
9.1 Mary Tavy Gazette – Cllr Jarvis read out several comments received from residents regarding the content and professionalism of recent issues. He stated that he and his editorial assistant (Mrs Jarvis!) were prepared to produce the next two issues and that he was prepared to remain as Editor for them. However, he is not prepared to write the article from the PC suggesting to the Chairman that this could be done by a collective group and that he would require the draft for the next issue before May1st. He further stated that the article in the last issue, written by him in his capacity as a Trustee of the Memorial Recreation Grounds and was only as minuted in the official minutes of the PC. As a consequence he felt that the criticism directed at him, after the close of the last meeting, was unfair. He stated that he wished to ensure the continued funding of this facility and considered that the PC should consider the cost of running the facility if it came under the auspices of the parish council. Regarding sponsorship of the Gazette he explained that because of increased personal commitment he could no longer pursue, requesting that the other members must organise this. Cllr Prosser stated that no one was criticising the amount of work and effort that Cllr Jarvis and his wife put into producing the Gazette, however she considered that a draft should be seen by all members prior to publication. She also stated that she and others would be only too pleased to assist in any way that was helpful to Cllr Jarvis. Cllr Hilborn felt that the members should move forward with this and not keep looking backwards. Cllr Jarvis stated that he had no problems with the actual production time as he and his wife could fit it in to suit them.
9.1 (Contd.) It was proposed by
Cllr Hill that Cllr Jarvis remains as Editor and that in future the PC article
be prepared by the members as a collective group. This was seconded by Cllr
Hilborn and carried by a majority of five for with one abstention. – Resolved.
Regarding sponsorship, it was
further agreed that all members would take responsibility and attain as much
sponsorship as possible by using the contacts in local business that they have.
It was proposed by Cllr Hilborn that the minimum level of sponsorship should be
set at £25 which was seconded by Cllr Hill and unanimously carried. Resolved
10-2006 Items raised for inclusion on the
February agenda:
10.1 Agree members who will prepare PC article for Gazette
10.2 Recreation ground
11.2006 To agree the date of the next
meeting:
11.1 The date of Tuesday 14th February was agreed for the next meeting of the Parish Council to commence at 7.30pm to be held in the Reading Rooms.
There being no further business the meeting was formally closed by the
Chair at 9.10pm.
DG Evans
Clerk to the Parish Council 16th January 2005
Signed as a true and accurate record……………………….Date………………….
(Cllr T Pearce – Chairman)