MARY TAVY
PARISH COUNCIL
MINUTES OF
THE MEETING
Held in The
Reading Rooms
Tuesday 8th
February 2005
Present:
Cllr A Prosser (Chairman) – Cllr J Pendall – Cllr P Jarvis (Vice-Chairman)
Cllr W Squire - Cllr P Hilborn - Cllr M Anning – Cllr G Hill – Cllr T Pearce
DG Evans (Clerk)
Others present: Cllr P Scannell WDBC – Mr Adrian Hepworth (Hepworth
Design) PC G Calendar and six (6) members of the public.
Apologies received: Cllr
J Higman
10.2005 Parishioners time:
10.1 Mrs Sheila Scott made a request that the members consider employing a person to collect litter in the parish. She stated that the roads and the area around the BT Telephone box are a disgrace. She stated that she and her husband had collected three bags of rubbish, including broken glass; from the playing fields recently and that they would continue to do this on a voluntary basis in the future. However, she felt that the public highway areas should be cleared by WDBC, to whom she paid Council Tax for the purpose. Mrs Scott also felt that the steps leading from Bal Lane to The Oaks should have attention as moss and other vegetation was making them slippery and dangerous to walk on. It was agreed that the clerk would contact WDBC Highways to ensure the steps are cleaned and made safe and that Cllr P Scannell would raise the issue of the litter with the appropriate authority and report back to the Chairman with her results. It was further agreed that the Chairman would advise Mrs Scott of the outcome.
10.2 Mr Ray Molloy congratulated Terry Pearce on his success in the recent bye-election which was contested by him. He also thanked the members for “taking on board” his comments in his manifesto.
11.2005 Meeting called to order:
The Chairman called the meeting opened and explained to the members of the public present that they were welcome to stay and observe proceedings but that they could not participate in any of the debates, unless the Chairman suspended the meeting to receive their comments.
12.2005 Minutes of the previous meeting:
12.1 The minutes of the meeting held on Tuesday 11th January 2005 were signed, by the Chair, as a true and accurate record.
13.2005 Inauguration of the newly elected
Councillor:
13.1 Mr Terry Pearce was officially inaugurated as a member of Mary Tavy Parish Council and warmly welcomed by the members present.
13.2005
Matters arising:
13.1 Report from PC G Calendar – PC Calendar had no crimes to report, other than the Ant-Social behaviour problem which is detailed later. He did state that he might be able to arrange for the payment (£40) for the year to enable his “Surgery” to be held on a monthly basis at The Reading Rooms. Cllr J Pendall reported on the meeting she and the Chairman attended where she made the point about the extended areas being given to the Community Beat manager. Both Cllr Pendall and Cllr Prosser felt that the comments and concerns they expressed were brushed aside.
13.2 Horndon Post Codes – The clerk explained that the Southampton office of the Post Codes department of Royal mail has been closed and all future dealings will be through a central office in Shrewsbury. It appears that the final “cog in the wheel” is a letter of support from Postwatch South & West. He detailed that a formal letter requesting this support has been sent.
13.3 Web site update – Mr Adrian Hepworth detailed his early proposals for the Mary Tavy Parish Council Web Site. It was unanimously agreed that the Home page should show the Wheal Betsy photograph and that all subsequent pages should show large photographs and two columns of text.
13.4 Community Access Plan – The Chairman detailed conversations held with Paul Marshall regarding the new pedestrian crossing. It was considered that, as official notification had not been received, at the official office of this parish council, a letter should be sent to the Local Services Group requesting the same.
14.2005 Correspondence:
14.1 Two letters of complaint were received and discussed. It was agreed that the Chairman would take them away and read them thoroughly, with other members, and advise the March meeting of the views of members. The clerk was requested to write to the parishioners advising them of this.
14.2 A letter of thanks was received from Mr D Cole regarding the assistance given to him by Mary Tavy parish council.
15.2005 Financial report:
15.1 The clerk distributed the following balances:
Current account - £5092.35
Cemetery account - £3585.31
15.2 The following payments were authorised:
Clerk - £165.38; Mainly Stationery £25.94; WDBC (Franking costs for two issues of MTG); SLCC (50% of subscription costs); Mary Tavy Memorial Playing Fields – Grant Award - £850.
16.2005 Cemetery:
16.1 Cllr Jarvis reported on the progress regarding the H&S check on the tombstones in the Parish graveyard. He stated that parishioners should be aware that the graveyard of the Church is now classed as a “closed graveyard” and the responsibility of this area has passed to WDBC and that the parish council is not responsible for this area. It was proposed and unanimously agreed that the clerk should place an appropriate notice clarifying this on the notice boards in the village.
17.2005 Planning:
17.1 Kirkside – Cllr Jarvis agreed to locate the original plans for this extension to enable a comparison to be made to this new application. The Planning Committee agreed to visit the site.
17.2005 (Contd.)
17.2 Miners Dry – It was reported that the appellants are taking the decision of DNPA to Appeal.
17.3 Blackdown Nursing Home – The Chairman reported that complaints have been received from neighbouring properties regarding the level of noise emanating from the home and generated by residents. As a parishioner present, Dr Page, requested time to make comment to the members present, under the guidance of the Chairman, agreed to suspend the meeting proper to allow Dr Page to make comment.
Dr Page stated that he was concerned about the size of the proposed development and the impact this would have on the views of the area from the Moor. Cllr Jarvis stated that he agreed with this comment and that the Inspector had made this point at the original appeal hearing. In Cllr Jarvis’ view nothing had changed to alter this opinion. However, members of the Planning Committee of this parish council had visited the site in November and made their comments accordingly. These views had been expressed to DNPA at the time. As a consequence it was agreed that, despite the statement by Dr Page of his intention to report his views to the Ombudsman, they should stand.
Dr Page requested that, in his opinion, the
following three points should be minuted:
1. 1. The planning notice, posted by DNPA, was unlawfully posted.
2. 2. Neighbouring properties were not advised of this application by DNPA
3. 3. The parish council had not allowed debate on the issue.
Dr Page requested that the members advise him of progress accordingly.
(Dr Page left the room at this point.)
The Chairman resumed the meeting at this point
It was unanimously agreed that as the Planning Committee Members had visited the site in November 2004 and met with the applicant and his Agent to discuss the proposal. They felt no need to alter the view they formed at that meeting. The Chairman agreed to advise Dr Page accordingly.
18.2005 To receive items
raised for inclusion on February Agenda:
18.1 Edges of verges on Brentor road
18.2 Request progress regarding trimming of hedges at Little Place on Brentor road owned by Mrs Elms.
Items 18.1 and 18.2 were agreed as worthy of passing on to Mr Colin
Hicks of Highways for his immediate attention.
18.3 Antisocial behaviour in the village – The Chairman stated that she had arranged to have the Bus Shelter cleaned through WDBC Client Services. She continued that the Police Authority were aware of this longstanding (15 years) problem, however, they have stated that they can’t do anything until the person concerned is “caught in the act!” Cllr Jarvis considered that this longstanding problem should not be allowed to be “shoved on one side” and that the various agencies concerned should be brought to task to enable a solution to this long standing and environmentally unhygienic problem to be brought to a conclusion. It was agreed to place this item on future agendas until such time as the offender has been brought to justice.
19.2005 To receive items raised for inclusion on March Agenda:
19.1 None received
20.2005 To agree the date of the next meeting:
20.1 The date of Tuesday 8th March 2005 was agreed for the next meeting of the Parish Council to commence at 7.30pm to be held in the Reading Rooms.
There being no further business the meeting was formally closed by the
Chair at 10.15 pm.
DG Evans
Clerk to the Parish Council 9th February 2005
Signed as a true and accurate record……………………….Date………………….
(Cllr A Prosser - Chairman)