Draft minutes subject to confirmation
MARY TAVY
PARISH COUNCIL
MINUTES OF THE MEETING
Held in The
Reading Rooms
Tuesday 13th
December 2005
Present:
Cllr J Pendall - Cllr T Pearce (Chairman) - Cllr P Jarvis (Vice-Chairman)
Cllr A Prosser - Cllr J Higman - Cllr W Squire - Cllr M Anning
Cllr P Hilborn Cllr G Hill DG Evans (Clerk)
Others present:
Four members of the public and Cllr P Scannell WDBC
Apologies for
absence:
PC K Reed
Absent with no apologies received:
None
120-2005 Parishioners time:
None of the parishioners present wished to speak. Accordingly the meeting was opened at 7.30pm by Cllr Pearce.
121-2005 Minutes of the previous meeting:
The minutes of the meeting held
on Tuesday 8th November 2005 were signed, by the Chair, as a true and
accurate record.
122-2005 Receive report from PC Reed:
Not present
123-2005 Matters arising:
123.1 Stones on verges It was confirmed by the clerk that Highways have reached agreements with those owners where this was considered a problem and that the promised drainage work on Brentor road has now been completed. The clerk was requested to write to John Dodswell of Highways thanking him for his attention to this problem.
123.2 The site of the Old Garage It was agreed that as no formal plans for the development of this site have been received, either at PC level or at DNPA (the planning authority) that a continued watching brief should be maintained.
123.3 Sponsorship of the Mary Tavy Gazette Cllr Jarvis reported that he is currently drawing up a scale of charges and a local company is interested in being the major Corporate Advertiser. Cllr Prosser requested that this should be in the form of sponsorship, as previously agreed and not in the form of advertising. The Chairman agreed and felt that this item should be deferred until the January meeting to enable full discussion. This was agreed.
123.4 Mining Report The Chairman stated that he is attending a meeting, on behalf of the PC, tomorrow (14th December) and that he will report back to the January meeting with the outcome. Cllr Anning enquired as to what the meeting was being held for and the Chairman stated that it was to agree a mining survey, hopefully funded by DNPA, to be carried out in the village.
123.5 Primary School The Chairman expressed his concern that despite his recent visit the PC he had not been informed of the date of the Carol Concert which he would have attended on behalf of the PC. It was agreed to remove this item from future agendas.
124.2005 Correspondence:
124.1 Letters of thanks were received from CAB and Tavistock Ring & Ride for the funding granted to them for the year 2006/07
124.2 Southern Link Meeting Cllrs Jarvis and Hill stated that they would be unable to attend the next meeting. The Chairman called for volunteers to attend, as none were forthcoming he offered to attend on behalf of the members.
124.3 A letter of thanks was received from Mrs Lamb of the RBL Poppy Appeal for the donation made by the members for this years Poppy Wreath.
124.4 A letter from Phil Markham Head of Forward planning DNPA was received, the contents of which relate to item 123.2 and is both displayed on the notice board and printed in the recent edition of the Mary Tavy Gazette.
125.2005 Financial report:
125.1The financial report detailing the bank balances was circulated as follows:
Current account: £6349.08
Cemetery account: £3683.75
125.2The following payments were authorised:
Clerk Honorarium plus stamps and other expenses £244.62 (Dec) Mainly Stationery £244.60 Delivery of MTG £90.00 RBL Poppy Wreath £20 Cllr Pearce mileage exps £52.30 Cllr Jarvis expenses incurred for MTG £44.92
126.2005To receive report from Chair of
Cemetery Committee:
126.1 Cllr Jarvis reported the
enquiry for a tablet to be placed on interred ashes for which no paperwork or
receipts are available has still to be resolved although it now looks almost
certain that the mistake lies with the Funeral Directors. He welcomed the
clerk, David Evans, formally into the role of Burial clerk. Cllr Pearce requested
that this appointment be formally adopted by the full council which was
unanimously agreed. Cllr Jarvis detailed the back pay the clerk was entitled to
for undertaking the role for the last few months which he proposed should be
paid at the same rate as currently enjoyed in his position of clerk to the
parish council. This was unanimously agreed.
127.2005 Planning:
127.1 A new proposal for the construction of a twenty two room extension, to the front of the existing building, was discussed. Cllr Pearce detailed the planning committees site meeting of yesterday and stated that it was the intention of them to object on the grounds of the dominance of the extension to the existing building as it will be seen for miles around.
127.2 Miners Dry The recently applied for extension to the existing agricultural building has been approved.
127.3 Axna Cottage Shed to house a caravan and implements It was confirmed that the planning committee will view this application shortly
128.2005 Items raised for inclusion on this
agenda:
128.1 None raised
129-2005 Items raised for inclusion on the
January agenda:
129.1 Trustee responsibilities for declaring pecuniary interests.
129.2 To agree policy and a timetable of implementation for Members to amend/agree correspondence/articles in the Mary Tavy Gazette prior to publication
130.2005 To agree the date of the next
meeting:
130.1 The date of Tuesday 10th January was agreed for the next meeting of the Parish Council to commence at 7.30pm to be held in the Reading Rooms.
There being no further business the meeting was formally closed by the
Chair at 9.30pm.
DG Evans
Clerk to the Parish Council 18th December 2005
Signed as a true and accurate record .Date .
(Cllr T Pearce Chairman)