Draft minutes subject to confirmation
MARY TAVY
PARISH COUNCIL
MINUTES OF THE MEETING
Held in The
Reading Rooms
Tuesday 11th
April 2006
Present:
Cllr T Pearce (Chairman) - Cllr P Jarvis (Vice-Chairman)
Cllr W Squire- Cllr M Anning - Cllr P Hilborn Cllr A Prosser
Cllr J Pendall Cllr J Higman Cllr G Hill
DG Evans (Clerk) - Cllr P Scannell WDBC
Others present:
Four members of the public
Apologies for
absence:
Cllr C Marsh (DCC)
Absent with no apologies received:
None
35-2006 Parishioners time:
None of the parishioners present wished to speak. Accordingly the meeting was opened at 7.30pm by Cllr Pearce.
36-2006 Minutes of the previous meeting:
The minutes of the meeting held
on Tuesday 14th March 2006 were signed, by the Chair, as a true and
accurate record.
37-2006 Receive report from PC Reed:
37.1 Regrettably PC Reed was unable to
attend.
38-2006 Matters arising:
38.1 The site of the Old Garage This had already been discussed in the informal meeting with the developers and DNPA prior to the meeting.
38.2 Sponsorship of the Mary Tavy
Gazette The Chairman reported that the main sponsor (not named) whom he had
secured, has refused to give his cheque for sponsorship to the parish council.
As a consequence he requested that consideration be given to the opening of a
separate account for the MTG. It was proposed by Cllr Anning and seconded by
Cllr Prosser that a separate account be opened. It was also proposed by Cllr
Hill and seconded by Cllr Pendall that a separate account should not be opened.
The ensuing vote was four (4) for opening a separate account and three (3)
against opening a separate account. The
motion to open a separate account for the Mary Tavy Gazette was carried by
majority Resolved. The clerk was requested to make enquiries with Lloyds
TSB to ascertain if this would be acceptable to them.
38.3 Parish Plan It was reported
that the Funding request is progressing via the Chairman and that Rory
Cunningham (Community Council of Devon) will attend the Annual Parish Meeting
on April 25th to give a presentation on the advantages of conducting
one. Cllr Hill stated that, in his opinion, this was a total waste of Public
money. (His comment was noted.)
38.4 Queries regarding the Playing Fields, as presented at last meeting: Several members considered that the response, as presented from the secretary of the Memorial Playing Fields was not from all the Trustees. Cllrs Higman and Pendall stated that they had not received a copy of this response.(It was noted that Cllrs Higman & Pendall did not attend the March meeting, however, the clerk directed them to the minutes of the previous meeting, under 32.1, which stated that the report was available from the clerk.) The secretary of the Memorial Playing Fields, Cllr Jarvis, passed a copy to Cllrs Higman & Pendall for perusal. The ensuing comments from certain Councillors, in the presence of parishioners, were considered, by the clerk, to be out of order and the clerk wished to offer advice on it. (This was refused, at the time, by the Chairman.) Cllr Prosser was allowed, without time constraint, to speak about the response to her letter and the Chairman and Cllr Higman nic-picked about certain, totally irrelevant issues, the cost of spreading bark etc. (Cllr Prossers letter had been addressed to the parish council although the parish council has no jurisdiction over the playing fields.) The clerk was eventually allowed to share advice with members as follows; He advised all members that this whole issue should not be viewed as a matter for consideration by the parish council and those Councillors who have, and are, raising queries/concerns, should direct them to the Trustees of the Memorial Playing Fields for comment. Cllr Prosser enquired why the response to her letter had been allowed full discussion, when her response was not. The clerk explained that despite his advice to the Chairman at the time, advising that this issue should not be given discussion time, he had chosen to ignore it. It was finally agreed, by the Chairman, that Cllrs Prosser and Jarvis should argue this matter outside of the parish council.
39.2006 Financial report:
39.1The financial report detailing the bank balances was circulated as follows:
Current account: £4007.13
Cemetery account: £4199.13
39.2The following payments were authorised:
Clerk Honorarium plus stamps and other expenses £199.80 (April) Mainly Stationery £17.00 Reading Rooms (Grant awarded) £500 Reading rooms (Room hire and heating 12 months) £72.00 Annual Parish Meeting flyers (paid to Cllr Jarvis - £3.19) Letters to voluntary groups re: Articles for MTG - £6.76 paid to Cllr Jarvis)
39.3 The clerk had previously requested that the members consider the levels of provisions they wished to make and to be in a position to discuss and agree them at this meeting in rediness for the preparation of the 2005/06 accounts. Regrettably, none were forthcoming. As a consequence, the clerk offered a breakdown of potential liabilities, circulated to all present, that totalled £2,195 which should be placed into provision. This was unanimously agreed.
40.2006To receive report from Chair of
Cemetery Committee:
40.1 Cllr Jarvis reported on the income and expenditure as shown on the financial report previously circulated by the clerk.
41.2006 Correspondence:
41.1 Complaints received regarding the footpath at Miners Dry and the conditions of the signage were discussed. The clerk reported on a meeting held with Paul Glanville, on site, where it was agreed that the signage needed replacement. Although the depth of mud on the footpath did not contravene the current legislation. New signage has been ordered which will be installed by DNPA.
41.2 The Editor of the MTG requested articles from the various organisations for insertion into the next issue before May 1st.
41.3 A letter detailing the resignation of the clerk was read out. The Chairman
stated that he would formulate an advert for this position.
41.4 Training It was unanimously agreed that the chairman should attend the next level of training being offered by DAPC.
42.2006 Planning:
42.1 TPO placed on the two trees at the rear of Downs Garage.
42.2 Ley Farm To be visited by planning committee.
42.3 Dowerland Farm Barn conversion No objection
42.4 Valley View No objections although observations made regarding potential flooding.
42.5 Cadiz Cottage No objections
42.6 The cottage Brentor road Dwelling in the grounds (Chairman declared an interest) The re-submitted plans will be visited by the planning committee.
42.7 Prince Arthur House Conversion of Coach House to holiday let No objections
42.8 Rattlers Barn Ne garage Has been passed by DNPA
42.9 Half Acre New entrance Has been refused by DNPA
42.10 Brooklands Concern expressed over plastic roof installed to garage.
The Chairman requested permission to purchase the OS Boundaries Map for the parish at a cost of £235. Cllr Higman queried if the PC should be getting involved with boundary issues. The Chairman felt that we should and it would also be invaluable to define the proposed Conservation area. It was proposed by Cllr Jarvis and seconded by Cllr Squires that this should be purchased. And was carried by majority. Resolved
43-2006 Consider items raised at the March
meeting for inclusion on this agenda:
43.1 Dog fouling and the provision of dog waste bins The Chairman detailed that as the area of concern is not owned by the parish council it was not an issue for the members.
44.2006 Items raised for inclusion on the
agenda for the May meeting:
44.1 Hole left by SWW in Brentor road
34.2006 To agree the date of the next
meeting:
34.1 The date of Tuesday 9th May was agreed for the next meeting of the Parish Council to commence at 7.30pm to be held in the Reading Rooms.
This will be the AGM of the council
There being no further business the meeting was formally closed by the
Chair at 9.05pm.
DG Evans
Clerk to the Parish Council 13th April 2005
Signed as a true and accurate record .Date .
(Cllr T Pearce Chairman)