MARY TAVY
PARISH COUNCIL
Tuesday 9th
January 2007
Present:
Cllr T Pearce (Chairman), Cllr J Higman, Cllr P Hilborn, Cllr G Hill,
Cllr P Jarvis, Cllr J Pendall, Cllr A Prosser,
Cllr W Squire, (8)
Mrs C Williams (Clerk)
Others present:
PC K Reed, PCSO D Chapple, Cllr C Marsh. One member of the public.
Apologies for absence:
None
1-2007 Parishioners time:
No parishioners wished to speak.
2-2007 Declarations of
Interest:
Cllr Pearce declared an interest in the Chairman’s allowance.
3-2007 Minutes of the previous
meeting:
The minutes of the meeting held on Tuesday 12th December 2006 were signed, by the Chairman, as a true and accurate record.
4-2007 Matters arising:
4.1 The site of the old Blackdown garage – A copy of the amendments for the Planning Brief proposed by the DNPA was handed out to the councillors. They are to be presented at a meeting of the DNPA on Friday 12th January 2007. Cllr Jarvis requested a copy of the breakdown of comments made to the DNPA by the public at the developer’s exhibition which was held at Mary Tavy in September. Clerk to copy to all councillors. The Chairman spoke regarding the entrance to the lane to Coronation Hall. All agreed for the Clerk to write to the various agencies to request a meeting regarding this entrance.
4.2 Flooding: Devon Highways and SWW have identified the problem areas on Gibbet. The meeting which was to be held on 12th January has been postponed due to illness until the 9th February 2007. This is to be attended by SWW, WDBC, DNPA, Highways, Landowners and a representative of the Commoners. The Landowners have a legal obligation to keep drainage clear, if they fail to do this they could be held liable for any future flooding of properties.
5-2007 Police: To receive report from PC Reed:
PC Reed introduced Police Community Support Officer Dave Chapple who will be covering the area. Further to discussions at last months meeting, PC Reed confirmed that it not safe to carry out speed detection on the upper stretches of the main road between the Royal Standard and where the cattle grid used to be.
PC Reed and PCSO Chapple left the meeting at this point.
Concerns were raised regarding speeding at the top end of the village and the possibility of a speed camera. Cllr Marsh advised the meeting that it is more difficult to obtain funding for such projects in West Devon now as the area now has a new boundary extending to Barnstaple.
6-2007 Correspondence:
Cllr Marsh left the meeting at this point.
6.1 RBS Invoice Finance acknowledgment of receipt of cheques to settle E-buyer account.
6.2 e-mail from PC Reed requesting further information on our request for speed camera signs.
6.3 Local Elections pack received – local elections are to be held 3rd May 2007. A timetable of events is enclosed including an informal meeting for those wishing to learn more about what is involved in becoming a parish councillor.
6.4 DCC Community Emergency Planning Pack – details on how to draw up an emergency plan for the village. The pack is being circulated to all councillors for further discussion at the next meeting.
6.5 DNPA news release regarding the new devices to help reduce speeding on Dartmoor’s moorland roads.
6.6 Devon County Council’s switchboard has now closed and has been replaced by a Customer Service Centre answering the majority of calls at the first point of contact with extended hours from 8am – 8pm.
6.7 WDBC – Reminder for councillors to check their Register of Interest is up to date.
6.8 WDBC – The Fifth Annual West Devon Mayoral Awards – nomination forms for any parishioners who have done something particularly noteworthy within the Borough or enhanced the reputation of the Borough on the national stage. Nominations to be in by 16th February 2007.
6.9 Letter from Parsons Brinckerhoff to advise of bus stop improvements in Mary Tavy. Clerk to obtain more details.
6.10 Devon Association of Local Councils bulletin advising of the development of a Senior Council for Devon.
6.11 Regional Spatial Strategy – Update newsletter.
6.12 DCC Achievements 2005 & summary of accounts.
7-2007 Planning
7.1 To discuss planning applications received:
The Glebe, Bal Lane – side extension to replace demolished section of old buildings
– no objections providing natural slate is used. An archaeological watching brief has been requested.
West Hill , Brentor Road – amendment to fenestration – no objections.
Blackdown Nursing Home – Wheelie bin shed – site visit to be held.
Appeal received - reinstatement of Kings Way at Blackdown Nursing Home
Appeal received – Prince Arthur House, Coach House conversion.
7.2 To receive notification on previous
applications:
Jessamy,double garage – passed.
Wheal Jewell reservoir, telecommunications equipment installation – passed.
Midlands Barn, Horndon – refused.
Appeal – Field 408 adjacent to Half Acre – erection of dwelling – dismissed.
Appeal – Field 408 adjacent to Half Acre – change of entrance – allowed and costs awarded.
8-2007 Financial report:
8.1 Receive report from Responsible Financial Officer: The financial report detailing the following balances was circulated:
Current account - £4791.15
Cemetery account - £3624.64
The financial report was reconciled to the bank statements.
8.2 The following payments were authorised: Audit Commission £141.00, Internal Auditor £16.99, Clerk Salary £223.84, Clerk Stamps £3.84, Burial Clerk Salary £7.84.
Suggestions for a local internal auditor to be used this coming year were requested.
9-2007 Cemetery:
9.1 To receive report from Chairman of Cemetery Committee: Cllr Jarvis had received some pleasing comments with regard to the Parish Cemetery and also a letter of thanks from a person who had been trying to identify some graves.
Some weed killing to be carried out on central path.
9.2 Transfer of soil: Cllr Higman has raised this on the agenda for the next meeting of the church.
9.3 Grave Markers: awaiting drier weather to fit.
9.4 Churchyard Maintenance: A further quote for the removal of the leylandii trees has been received. All agreed for sight of insurance documentation before proceeding with any works. Clerk to also speak with WDBC regarding sycamore trees.
Mr Nankevell’s rate was reviewed. Cllr Prosser proposed a rate of £9 per hour and then to apply an annual increase according to inflation. Cllr Pendall seconded. All agreed – Unanimous.
10-2007 Receive reports from members elected to outside bodies:
10.1 DNPA – none.
10.2 Police Authority - none
10.3 Southern Link – none.
10.4 Coronation Hall – Cllr Prosser advised tickets now available from the Post Office for the village pantomime and hoped the event would be well supported. Goldilocks and the three bears is to be held at the hall on the 1st, 2nd and 3rd of February 2007. £5 adult, £4 OAP, £2.50 child, or £12 family ticket.
11-2007 To agree items
raised at the December meeting for inclusion on this agenda.
11.1 Review of Standing Orders- All councillors had a copy of the Standing Orders for review. Point 12. All agreed to amend Annual Meeting to read Annual General Meeting. Revised Standing Orders adopted from 9th January 2007.
11.2 Planning Register: Chairman has reviewed the software and training that is available to purchase and will hold a meeting with Cllrs Prosser & Jarvis to discuss. Clerk to discuss with Lesley Smith of DAPC.
Cllr Higman left the meeting at this point.
11.3 Chairman’s Allowance: All agreed Cllr Pearce should remain for the discussion. It was agreed to review the allowance so that no person should be financially disadvantaged by costs incurred in carrying out this role. A discussion regarding the amount followed. Cllr Hill proposed an allowance of £100 plus expenses. Cllr Hilborn seconded this and a unanimous vote followed.
12-2007 To receive items raised for inclusion on February Agenda:
12.1 Election
12.2 Community Emergency Plan
13-2007 To agree the date of the next meeting: The date of Tuesday 13th February 2007 was agreed for the next meeting of the Parish Council to commence at 7.30pm to be held in the Reading Rooms.
There being no further business the meeting was formally closed by the
Chairman at 10.10pm.
C Williams
Clerk to the Parish Council 16 January 2007
Signed as a true and accurate record……………………….Date………………….
(Cllr
T Pearce - Chairman)