Draft minutes subject to confirmation
MARY TAVY PARISH COUNCIL
MINUTES OF THE MEETING
Held in The Reading Rooms
Tuesday 10 th May 2005
Present:
Cllr A Prosser (Chairman) – Cllr J Pendall – Cllr P Jarvis (Vice-Chairman)
Cllr W Squire - Cllr P Hilborn - Cllr G Hill – Cllr T Pearce –
DG Evans (Clerk)
Others present:
Six members of the public
Apologies for absence:
Cllr M Anning - Cllr J Higman
Absent with no apologies received:
None
50-2005 Parishioners time: One member of the public expressed concern about the perceived levels of speed on the A386. He did acknowledge that the recent work carried out, including a pedestrian crossing, had helped the situation. The Chairman expressed her concerns which she shared with those present, however, what had been achieved by the PC and the community was a huge step in the right direction towards stopping speeding motorists through the village. Cllr Pearce suggested that we should lobby our new MP for support in reducing speed and another parishioner thought that the system for catching speeding motorists as used in the Saltash tunnel could be looked at. In finishing the original parishioner stated that he wished to see a sum of money being precepted by this PC for the use of speed deterrents.
51-2005 Minutes of the previous meeting:
The minutes of the meeting held on Tuesday 12 th April 2005 were signed, by the Chair, as a true and accurate record along with those from the annual parish meeting held on Tuesday 26 th April 2005.
52-2005 Receive report from Chairman for year 2004/05:
52.1The Chair explained that she felt there was little point in duplicating the report she had delivered to the Annual Parish Meeting. This was agreed by those present.
53-2005 To elect the Officers of the Council for 2005/06:
Before the election of Officers a resolution was proposed seeking clarification of the terms of office for the Chair. It was unanimously agreed that the Chair can only be held for a maximum of two consecutive terms of office by the same person. This was Resolved.
53.1 Chairman – Nominations were received for Cllr Pearce from Cllr Hilborn and seconded by Cllr Squires and for Cllr Jarvis from Cllr Hill and Cllr Pendall. It was agreed to hold a secret ballot, the clerk issued papers accordingly. The result of the ballot being Cllr Pearce 4 votes and Cllr Jarvis 3 votes. Accordingly, Cllr Pearce took the Chair.
53.2 Vice-Chairman – Nominations for Cllr Jarvis were received from
Cllr Pendall and seconded by Cllr Hill. No other nominations were received. The vote for Cllr Jarvis was unanimous.
53.3 Responsible Financial Officer – Nominations were received for Mr Evans (clerk) from Cllr Jarvis and seconded by Cllr Hill. No other nominations were received. The vote for Mr Evans was unanimous.
54-2005. Election of members to represent the PC on outside bodies:
54.1 DNPA – Cllr M Anning (Cllr Prosser to deputise if required)
54.2 Police Authority – Cllr J Pendall
54.3 Southern Link Committee – Cllr P Jarvis & Cllr G Hill
54.4 Coronation Hall Committee – Cllr A Prosser
54.5 Cemetery Committee – Cllr P Jarvis (Chairman) – Cllr J Higman – Cllr J Pendall and Cllr M Anning
54.6 Planning Sub-Committee – Cllr T Pearce - Cllr P Jarvis – Cllr W Squire – and Cllr M Anning (It was agreed that all Site Inspections should consist of a minimum of four Councillors, if any of those named cannot attend another Councillor must be co-opted, to ensure four members are present.)
55.2005 Matters arising:
55.1 Horndon Post Codes – Cllr Prosser stated that she has received a visit from Royal Mail seeking clarification of certain property names.
55.2 Devon in Touch Road show – Cllr Prosser confirmed that it will be Thursday 22 nd September on the Coronation Hall car park
56.2005 Correspondence:
56.1 Cllr Jarvis asked those present if they had received the letter he had from a parishioner. It appeared that Cllr Hill had not received it nor had the clerk. Copies of the letter were given to the clerk and to Cllr Hill. Cllr Jarvis requested that this letter, whilst addressed to him, should be treated as PC correspondence. This was agreed. (At this point a member of the public attempted to speak, and appeared to be quite agitated. The clerk requested that the person shut up or he would be asked to leave. The person concerned ceased to speak.) Cllr Jarvis has passed this latest letter of abuse to the Police and awaits a decision from them as to what course of action to take. Cllr Pearce stated that he was disgusted and appalled with the content of the letter and stated that he will not tolerate such abusive and foul language as has happened in this and previous incidents.
56.2 A letter from Paul Marshall thanking the members for all their hard work in attaining the Community Access Plan for the Village. He was especially pleased to have received a letter of thanks for his efforts from the members.
57.2005 Financial report:
57.1 The accounts for 2004/05 were signed off and will now be presented to the Internal Auditor before submission to The Audit Commission.
57.2 The financial report detailing the following balances was circulated:
Current account - £2514.53
Cemetery account - £3585.31
57.3 The following payments were authorised:
Clerk Honorarium plus stamps £186.50 – Allianz Cornhill Insurance £532.44.
58.2005To receive report from Chair of Cemetery Committee:
58.1 Cllr Jarvis reported on a receipt for the re-opening of E24 for the internment of ashes. All other items OK.
59.2005 Planning:
59.1 The following applications have all been visited by the planning committee – Burnford – No objections
59.2 Notification of potential enforcement order from DNPA on Miners Dry. The PC has responded stating that the members fully endorse the decision by DNPA to apply for enforcement orders.
59.3 Kirkside – It was reported that the occupants have lodged an appeal against the refusal to allow an extension to the property.
60.2005 Items raised for inclusion on the June agenda:
60.1 Highways – Road drainage problems in Mary Tavy.
61.2005 To agree the date of the next meeting:
61.1 The date of Tuesday 14 th June was agreed for the next meeting of the Parish Council to commence at 7.30pm to be held in the Reading Rooms.
There being no further business the meeting was formally closed by the
Chair at8.45pm.
DG Evans
Clerk to the Parish Council 14 May 2005
Signed as a true and accurate record……………………….Date………………….
(Cllr T Pearce - Chairman)