Draft minutes subject to confirmation

 

MARY TAVY PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

Held in the Reading Rooms

Tuesday 11th August 2009

 

Present:

Cllr T Pearce (Chairman) (WDBC), Cllr M Anning,  Cllr C Downham, Cllr R Elton, Cllr G Hill, Cllr A Prosser, Cllr M Roe, (7)

C Williams (Clerk)

Others present:

            Two members of the public.

Apologies for absence:  

 Cllr M Robins, Cllr S Street.

118-2009 Parishioners time:  

The first member of the public, Mr Dave White, spoke with regard to the treatment of Cllr George Hill at the parish council meeting held in July with three councillors giving him a hard time.  This was questioned, as it appeared that Mr White was unclear about the holding pen, Cllr Prosser explained the sequence of events regarding the Commoners application for a holding pen. Mr White understood from his brother in law that everything had been sorted out, with a site meeting held with Cllr Robins on the siting of the pen and Cllr Robins had represented the Parish Council at the site meeting.  Cllr Pearce thought that members were unaware of any site meeting and Cllr Robins would therefore not have been representing the Parish Council.  Cllr Prosser stated that only some of the neighbouring householders had been notified of the commoners’ application, and any meeting could have been as householder or commoner.  The other property at Moorside and the owners of Moorland Hall had not been notified.

The second member of the public, Mr Peter Jarvis spoke with concern that the minutes recorded did not correspond with correspondence sent and accused the council of bad practice.  Cllr Pearce advised that the matter had been referred for advice and that the council had followed procedure.  Mr Jarvis stated that he had now made a formal complaint to the Standards Board about Cllr Pearce.  Cllr Hill stated that he had also been reported to the Standards Board but he could not find anything recorded in the minutes that gave a reason for that.

The meeting became heated and Mr Jarvis was asked to leave the meeting by the Chairman, and he did so at this point.

The Chairman opened the meeting at 7.30pm.

119-2009 Declarations of Interest:

Cllr Hill declared a personal interest as President of the Coronation Hall and as a Trustee of the playing fields. Cllrs Prosser and Downham declared personal interests as committee members of the Coronation Hall.

120-2009 Minutes of the previous meeting:

            Cllr Hill queried 113.3 and read a letter received from Cllr John Hart (Leader of DCC). A further discussion was held regarding the appropriate use of strongly in objections and a further discussion re the commoners holding pen. Cllr Pearce again confirmed that the use of the word strongly is correct where it is a unanimous decision amongst those able to vote. Cllr Prosser suggested that maybe the meetings should be recorded by Dictaphone or similar sound recording equipment, and requested that this matter be put on the agenda next month for discussion. Cllr Prosser proposed to sign off the minutes of the last meeting, this was seconded by Cllr Elton and a vote followed with 5 in favour 1 abstention and Cllr Pearce did not vote on this matter.

            The minutes of the meeting held on Tuesday 14th July 2009 were duly signed by the Chairman as a true and accurate record.

121-2009      Matters Arising – None.

122-2009      Financial report

122.1 Receive report from Responsible Financial Officer - The financial report detailing the following balances was circulated:

                        Current account - £3015.08

                        Cemetery account - £5544.13

                        Mary Tavy Community News £573.60

            The clerk advised that the Audit Return had been signed off by the Audit Commision.

            122.2 To authorise payments for August  - .The following payments were authorised Community First Insurance £20.65, C Williams July Salary, T Pearce Mileage £25.60, B Wardell grass cutting £88.00, Audit Commission £155.25, Internal Auditor £20.00  Cllr Hill questioned the mileage claim by Cllr Pearce.  He was advised that it was to attend the Development Control meeting at DNPA, when the field adjacent to Half Acre came before committee.

123.2009 Damage to road at Coronation Hall lane – This item was requested to go on this agenda with the aim of gaining assistance to get these repairs done, but it appears that the tarmac fairies have already been! No further action required.

124.2009 Website review and advertising - Cllr Prosser has received comments that our website could be easier to negotiate and has had an offer from someone within the parish to look at this.  Members requested that further information be sought with costs and examples to be brought to the next meeting.  Cllr Roe suggested that individuals should be responsible for the content of each page, with an e-mail link to that person at the bottom of each page enabling visitors to the site to advise of any updates.

            A request for advertising on the website has been received from someone outside of the parish.  It was previously agreed by members that only those within the parish should advertise at present, so clerk to inform them that we are unable to help them at the moment.

125.1 To discuss planning applications received – site visits are to be held for the following -       

Wringworthy Farm – replacement front door and windows.

Little Place, Brentor Road – proposed annexe.

Land to rear of Post Office – erection of new dwelling, detailed planning application received.

Higher Creason Farm, Horndon – conversion of barn to holiday cottage.

126.2 To receive notification on previous applications –

            4 Laburnham Villas – tree works – no objections and tree officer for DNPA has now agreed to this work.

            St Gilgen – erection of garage – concerns over proximatey to neighbouring garage and no details of rainwater drainage given on plans.

      Blackdown Garage site – Kingscourt homes wish to vary the permission granted and not to be bound to pay the full £85,000 towards highway improvements. Under the terms of the Core Strategy a new planning application would be required for any changes to what is in place.  Cllr Hill proposed that the planning permission granted should remain as stands. This was seconded by Cllr Roe and a unanimous vote in favour followed.

      Commoners Holding Pen – the Planning Inspectorate has forwarded the comments made by objectors to the Secretary of the Commoners who now have 21 days to respond. 

127.2009 To agree items raised at the July meeting for inclusion on this agenda.

127.1 Unitary Authority – A judicial review by Suffolk County Council has caused the deadline for the report to be delayed.  It is hoped a decision will be made by the end of the year.

127.2 Letter to Grant receiving organisations.  It was agreed to remind by letter and via the Community News, organisations who have previously been awarded grants to make any applications by the end of September for consideration at the October meeting.

128.2009. To receive items raised for inclusion on September agenda

128.1 Speeding

128.2 Website

128.3 August Meetings and Standing Orders

128.4 Recording of meetings

128.5 Trees near electricity wires.

129.2009 To agree the date of the next meeting:

            The date of Tuesday 8th September 2009 was agreed for the next meeting of the Parish Council to commence at 7.30pm to be held in the Reading Rooms.

           

There being no further business the meeting was formally closed by the Chairman at 8.45pm.

 

C Williams

Clerk to the Parish Council                                                  14th August 2009

 

 

 

Signed as a true and accurate record……………………….Date………………….

                                                (Cllr T Pearce - Chairman)

 

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