Draft minutes subject to confirmation
MARY TAVY
PARISH COUNCIL
MINUTES OF THE MEETING
Held in The
Reading Rooms
Tuesday 11th November 2008
Present:
Cllr T Pearce (Chairman)(WDBC), Cllr M Anning , Cllr C Downham, Cllr R Elton,
Cllr G Hill, Cllr A Prosser, Cllr M Robins, Cllr S Street.
C Williams (Clerk)
Others present:
One member of the public
Apologies for absence:
Cllr M Roe, Cllr C Marsh (DCC), PC K Reed, P Glanville (DNPA)
162-2008 Parishioners time:
No parishioner wished to speak.
The Chairman opened the meeting at 7.30pm.
163-2008 Declarations of Interest:
Cllr
Downham declared a personal interest in the Mary Tavy & Brentor Under 5s
and the Pop In, Cllr Prosser declared a personal interest in the CAB, Cllr
Street declared a personal interest in the Mary Tavy & Brentor Primary School,
Cllr Hill declared a personal interest in the Coronation Hall & the MTVM
Recreation Ground.
164-2008 Minutes of the previous meeting:
Save for an amendment to 147.1-2008 to include SWW agreed to supply piping where needed and to 150.0 2008 to delete to also send a letter of apology however it felt that all agreed the minutes of the meeting held on Tuesday 14th October 2007 were a true and accurate record and were duly signed by the Chairman.
165-2008 Matters arising:
165.1 Bus Shelter No further response has been received from Highways regarding the upkeep of the shelter.
165.2 Emergency Plan Cllr Roe had a table at the recent Community Plan launch at which some more parishioners have volunteered to be wardens under the scheme.
165.3 Community Plan Launch was held on Thursday 4th November 2008 at the Coronation Hall with various agencies present and an informative question and answer session with residents. Members suggested that as action points from the Community Plan are dealt with they should be noted in the Community News so that all can be aware of progress and also to make reference to these points in the Parish Council Meeting minutes. CCD will advise us of the way forward. The Chairman asked members to each highlight 4 or 5 action points from the Community Plan which should be looked at as priority.
The Chairman asked Cllr Hill to summarise to members the situation regarding the application by a parishioner for a footpath to the Mary Tavy Inn. Cllr Hill advised that the application made under the Parish Sustainability Scheme did not proceed, as the owner of the field had offered access around the pub and houses, but understandably did not want to have the footpath completely within his field, but to exit at an appropriate point to make use of the wide verge outside of the field. This was totally different to the statement made by a parishioner at the Launch. The Chairman also stated that a comment was made at the Launch regarding the site set aside for a new school. The Headmistress of the school has confirmed that she would be happy for a new school to be built on the land allocated by Devon County Council, and DCC have reiterated that they still intend to use this land for a school. Cllr Hill suggested that the site behind the Blackdown Garage site would be a preferable site for a school. The Chairman felt that this would be very unlikely due to the cost of dealing with mine shafts and contaminated land at this location.
166-2008 Police: - To receive
report from PC Reed The
Clerk read out a report from PC Reed. There had been 1 crime in the last 30
days, a break in to a car but it was also reported that the contents of the
post box in Brentor Road was set on fire on the 7th /8th November 2008. Anyone with any
information should contact the police. The
Clerk is to contact the DNPA about the handrail on the footpath to Clam Bridge
which appears to have been intentionally damaged. Several parishioners have
also reported a hazard with near misses in their vehicles whilst exiting the
Coronation Hall lane due to their line of sight being blocked by the white van
parked on the site of the former Blackdown Garage, it is hoped that a request
may be made to the owner to avoid this.
167-2008 Correspondence
1.
Dartmoor
National Park Forum Meeting 28/11/08 items for agenda by 14/11/08
2.
Amendments to
Register of Interests- Please advise clerk of any amendments.
3.
DNPA
Strategic Housing Land Availability Assessment copy of press notice.
4.
WDBC new
procedure - planning application consultations
5.
CCD Grants
new criteria for County Grant Scheme
6.
NALC Interim
Salary award wef 1.4.08
7.
The Playing
Field Newsletter pass to MTVMRG Trustees.
8.
DAPC Newsletter
9.
DNPA News
releases Climate change at
Paignton Zoo
DNPA condemns late Tetra evidence
Free hedge laying courses in DNP
10. Mary Tavy & Brentor School Newsletters-
all welcome to attend the 10am Carol service at the Methodist Chapel on
Wednesday 10th December 2008.
11. Communities in Control Document to be
circulated.
12. Morris Brother Annual Bereavement Awareness
Day was held on 8th November 2008 with a tour of their premises.
13. Annual Planning Conference agenda for
information.
14. DNP Design Guidance Workshop places
restricted.
15. DNPA Dartmoor Farmer Forum meeting to be
held 13th November 2008. Cllr Hill attending.
16. WDBC collating a record of regular events
held in the village. Cllr Pearce advised that an outreach service is hoping to
come to Coronation Hall in January to provide support & services such as
help with claiming Pension Credits.
168-2008 Financial report
168.1 Receive report from Responsible Financial Officer - The financial report detailing the following balances was circulated:
Current account - £6849.34
Cemetery account - £5330.55
Community Plan Account £0
Mary Tavy Community News £63.60
168.2 To authorise payments for October The following payments were authorised: Mainly Stationery £12.98, C Williams Postage £8.12, Hepworths Web Domain name £10.00, C Williams October salary, Grass Cutting £84.08, Royal British Legion Poppy Appeal £50, Ottery Press £120.00, C Williams Burial Clerk.
168.3 Grant Requests The cost to budget report to enable members to consider the Precept requirement for 2009/10 was circulated. The Clerk circulated Grant requests received from Citizens Advice Bureau, Tavistock & District Local Transport Partnership (Ring & Ride), Mary Tavy & Brentor School Parents, Teachers and Friends Association, Guides Association, Mary Tavy & Brentor Under 5s, Mary Tavy Victory Memorial Playing Fields, Methodist Chapel for Pop In and Coronation Hall.
Declarations of Personal
Interests were made by Cllr
Downham in the Mary Tavy & Brentor Under 5s and the Pop In. Cllr Prosser
in the CAB, Cllr Hill in the Coronation Hall & the MTVM Playing Fields,
Cllr street in the Mary Tavy & Brentor Primary School, These members then took no part in the
voting on these particular requests.
The high level of grant requests could not be met in full. Following a full discussion regarding the grant requests the following amounts were voted upon. Members agreed to vote on each request individually.
We
are awaiting grant developments before decisions are able to be made on the
grant requests made by the Mary Tavy
& Brentor Primary School and the MTVM playing fields so it was
proposed by Cllr Anning and seconded by Cllr Elton that an amount of £750 be
placed into a contingency fund until a decision can be made. A vote followed
with 6 in favour and none against. Carried.
|
Name |
Amount |
Proposed
by |
Seconded
by |
Votes For |
Votes
Against |
Abstention |
Result |
|
CAB |
£125 |
Cllr Pearce |
Cllr Anning |
7 |
0 |
0 |
Unanimous |
|
Ring & Ride |
£125 |
Cllr Pearce |
Cllr Anning |
8 |
0 |
0 |
Unanimous |
|
*Guides |
£215 |
Cllr Downham |
Cllr Anning |
8 |
0 |
0 |
Unanimous |
|
* MT & B Under 5s |
£140 |
Cllr Elton |
Cllr Anning |
7 |
0 |
0 |
Unanimous |
|
Coronation Hall |
£700 |
Cllr Robins |
Cllr Elton |
6 |
0 |
0 |
Unanimous |
|
Methodist Church |
£150 |
Cllr Elton |
Cllr Prosser |
7 |
0 |
0 |
Unanimous |
*Grants to the Guides and Under 5s were all awarded under Section 137 of the 1972 Local Government Act.
In view of the current economic climate it was felt that the CAB would have an increased need of support so it was also agreed to review the donation to the CAB at the end of the financial year.
Consideration is to be given to paying grants in two instalments as the precept instalments are received.
168.4
To agree level of Precept 2009/10.
The above grants awarded were applied to the figures circulated in the cost to budget report and showed a Precept requirement of £11,820 for the next financial year. All agreed to precept this amount.
169.2008 Cemetery: To receive report from burial Clerk
169.1
The clerk reported fees received for burial J9 and that a burial and an
interment of ashes will take place on 12th November 2008. The hedge
in the cemetery has been cut and further strimming to take place. The clerk
attended Morris Bros National Bereavement awareness day.
169.2 Earth Mounds It was proposed by Cllr Street and seconded by Cllr Anning to adopt the decision that was made at the closed meeting on 14th October 2008 for the earth mounds to be retained on graves rather than levelled due to areas of subsidence when the ground settles. A vote of 8 in favour followed - unanimous. Ratified.
170.2008 Receive reports
from members elected to outside bodies:
170.1 DNPA Forum Next meeting to be held on 28th November 2008.
170.2 Police Authority None.
170.3 Southern Link Next meeting to be held 4th December 2008. Any items for agenda to be passed to the clerk.
170.4 Coronation Hall The pantomime dates have been
changed. Babes in the Wood is now to be
held 28th to 31st January. A new grant application for heating work is being submitted to
the CCD.
171.2008 Planning
171.1 To
discuss planning applications received
Cllr Street declared a personal interest as owner of Box Cottage.
Box Cottage Tree work to be carried out. Site visit to be arranged.
171.2 To receive notification on previous applications
Blackdown Nursing Home Stables and store passed with conditions.
Blackdown Garage Site
19 new homes including 5 local needs houses (for residents of Mary Tavy)
approved with conditions.
171.3 Road Naming Further consideration was given to the renaming of the A386 section of Station Road. Cllr Elton proposed Higher Station Road and this was seconded by Cllr Robins. A unanimous vote followed. This suggestion will be forwarded to County Highways.
172.2008 To agree items raised
at the October meeting for inclusion on this agenda.
172.1 Horndon Clam Cllr Hill reported to the meeting the condition of the green lane which has now become impassable by quad bike or horse since being washed out by water. Clerk to contact Highways and DNPA and copy in Peter Tavy Parish Council.
173.2008. Christmas celebrations To be held 29th November 2008. Members to confirm attendance to Cllr Street.
174.2008 To receive items raised for inclusion on December Agenda
174.1 Conservation Area
174.2 Drains on Gibbet Hill
175.2008 To agree the date of the next
meeting:
The date of Tuesday 9th December was agreed for the next meeting of the Parish Council to commence at 7.30pm to be held in the Reading Rooms.
176.2008 At this point the Chairman asked if there were any members of the public present that they leave as the rest of the meeting would be held in closed session under Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960. Any decisions made in closed session will be ratified at the next full meeting of the Parish Council.
There being no further business the meeting was formally closed by the Chair at 10.00pm.
C Williams
Clerk to the Parish Council 14 November 2008
Signed as a true and accurate record .Date .
(Cllr T Pearce - Chairman)