Draft minutes subject to confirmation

 

MARY TAVY PARISH COUNCIL

MINUTES OF THE MEETING

Held in the Reading Rooms

Tuesday 10th June 2008

 

Present:

Cllr T Pearce (Chairman) (WDBC) Cllr M Anning, Cllr C Downham, Cllr R Elton, Cllr A Prosser, Cllr M Robins, Cllr M Roe, Cllr S Street (8)

C Williams (Clerk)

Others present:

            PCSO D Chapple

Apologies for absence:  

Cllr G Hill, PC Reed.

89-2008 Parishioners time:  

No parishioners wished to speak.

The Chairman opened the meeting at 7.30pm

90-2008 Declarations of Interest:

None.

91-2008 Minutes of the previous meeting:

            All agreed the minutes of the meeting held on Tuesday 13th May 2008 were a true and accurate record and were duly signed by the Chairman.

92-2008 Matters arising:

92.1 Land Ownership –Enquiries are being made with regard to ownership of unregistered land.  Clarification of responsibilities on bridleways is also being sought.

92.2 Bus Shelter – Awaiting response from Devon County Council regarding options for responsibility for maintenance of the bus shelter.

92.3 Community News –A discussion regarding costs was held.

92.4 Community Plan – The final document has been endorsed by the Parish Council and has gone to print.  A meeting will be held with the full council and appropriate agencies to discuss the content.  A number of issues arising from the plan are already being dealt with. A new advisory committee will need to be formed to meet once or twice a year to maintain progress.

92.5 Standing Orders –Standing Orders were updated by Members who had not done so at the previous meeting.

93-2008 Police: - To receive report from PCSO D Chapple: 16 separate incidents were reported

over the last 2 months ranging from arson on the moor to burglaries and diesel on the road.

94-2008 Correspondence- It was proposed by Cllr Elton and seconded by Cllr Anning to

            breakdown future correspondence into two sections,            information only and reply required. Carried by a vote of 7 to 1.

  1. Lions Club Parish Bowls competition – Monday 14th July 2008 6pm
  2. WDBC – Changes to the way complaints are made against Councillors
  3. DNPA News Release – Young Artists at Dartmoor centre
  4. Mary Tavy Commoners reply to letter re storm drain.  Cllr Prosser to arrange a meeting on the moor with them.
  5. DNPA National Park Forum
  6. Southern Parishes Link Committee – Minutes of special meeting held Thursday 24th April 2008
  7. Dartmoor Access  Forum – agenda for Tuesday 10th June 2008-06-09
  8. Mary Tavy Historical Society – letter of thanks for grant.
  9. 2nd Tavistock Guides - letter of thanks for grant and offer of help for a community project. Cllrs Prosser and Street to respond.
  10. Mary Tavy & Brentor School PTFA letter of thanks for grant and invitation to school for sponsored skip.
  11. E-mail from Coronation Hall re grants.
  12. DNPA News release re Chairman and Deputy elections
  13. DAPC – Life Long Learning Network Conference – Role of Town/Parish Council in Devon. Free event Tuesday 15th July 10am -4pm Kennford. Contact Clerk if interested in attending.
  14. Western Power Distribution – Stakeholder Consultation
  15. Village Green  - CCD Newsletter
  16. DNPA News Release – European day of Parks
  17. DNPA - Dartmoor Visitor “What’s on Guide”
  18. WDBC letter re BT Payphone removal & e-mail. It was proposed by Cllr Prosser and seconded by Cllr Downham to write to BT objecting to the removal of the payphones.
  19. Plymouth City Council Devon structural review
  20. WDBC Local government Review
  21. West Devon e-connect newsletter
  22. West Devon Sustainable Community strategy & Housing Strategy.
  23. Moor Farming & Moor Benefits. Future of Farm support. Leaflets from DNPA
  24. Dartmoor Access Forum Annual report.
  25. Standards Committee agenda for meeting Tues 17th June 2008 at Meldon Village  Hall.

95-2008 Financial report

95.1 Receive report from Responsible Financial Officer - The financial report detailing the following balances was circulated:

                        Current account - £4223.43

                        Cemetery account - £4873.75

                        Community Plan Account £1713.74

                        Mary Tavy Community News £253.60

            The clerk is transfer £1500 from the Cemetery Account to the Cemetery Reserve account.

            95.2 To authorise payments for June  - .The following payments were authorised :-C Williams May Salary £355.21, C Williams Stamps £3.24, T Pearce Mileage £14.80, Coronation Hall £200.00, A Prosser Mileage £6.40, Ottery Press £80.00.

96.2008 Cemetery:

96.1 To receive report from Burial Clerk. – The lower field gate allowing access to the cemetery .has been locked.  Clerk to contact tenant to request keys as we have a right of way. Grass cutting in the churchyard has not been finished, clerk to contact WDBC. Concern over the procedures of the grave diggers.  Clerk to contact.

96.2 Land for Spoil – Still awaiting SWW response. Clerk to chase.

97.2008 Receive reports from members elected to outside bodies:

            97.1 DNPA – Cllr Anning reported a potential change in planning policy to increase the percentage of affordable new buildings to 75% in new developments. There was question regarding the boundary of the area to which this would apply,

            97.2 Police Authority – None.

            97.3 Southern Link – None

            97.4 Coronation Hall –Cllr Downham reported that the trustees have been successful in obtaining grant from WDBC of £4732 and hoping for a further grant from CCD. Members agreed to participate with an event in the next year’s annual fete as there are insufficient members available for this year’s event.

            97.5 School Governors – none.

98.2008 Format of Annual Parish Meeting - Cllr Pearce suggested that village organizations could be invited to take part and give a report of their year. All agreed to proceed on this basis.

99.2008 Dog Warden - The Clerk reported that the Dog Bin has been ordered for Carr Road.

Concerns that Dog warden hours may be cut by WDBC – Clerk to investigate.

100.2008 Planning:

            100.1 To discuss planning applications received   

      Amended drawings received for property adjacent to Glendale.

            100 .2 To receive notification on previous applications –

            11 Station Road – Creation of off-road parking – Refused.

            Dunscombe – Replacement garage with room over – Refused.

            100.3 Planning Matters – It was raised at the Annual Parish Meeting that in Kent a main road had speed restrictions which included raised sections on the road.  It was confirmed that a special act of Parliament was sought to allow this to happen, and allowed due to the number of accidents.

101.2008 To agree items raised at the May meeting for inclusion on this agenda.

            101.1 Emergency Plan – Cllr Roe highlighted the items still required; out of hours contact numbers required from WDBC and digital map of whole parish. A copy of the draft plan has been passed to Lydford Parish Council. It is apparent that more wardens will be required and a meeting for the wardens will be held before the September meeting with a notice in the August Community News. A discussion was held on the method of collecting and validity of information.

            101.2 Beating the Bounds – To be held on Saturday 2nd August 2008. An insert is to go in the July issue of the Community News.

            101.3 Storm Drains – discussed under 94.4-2008.

            101.4 School Bus – Cllr Street advised that parents and teachers at the school are concerned by an enforcement of policy that prevents children who are not entitled to free transport from travelling on the school bus.  This prevents children from Brentor from having friends home unless their parents follow the school bus in a car; even if there are available seats on the bus.  Not only is this isolating the children who live outside the village but is also not environmentally sound.  All agreed to write a letter to the education department at County to object.

            101.5 Advertising – carried forward to next agenda.

102.2008. To receive items raised for inclusion on July agenda

            102.1 Advertising Rates.

103.2008 To agree the date of the next meeting:

            The date of Tuesday 8th July 2008 was agreed for the next meeting of the Parish Council to commence at 7.30pm to be held in the Reading Rooms.

           

There being no further business the meeting was formally closed by the Chairman at 10.25pm.

 

 

 

C Williams

Clerk to the Parish Council                                                  14th June 2008

 

 

 

Signed as a true and accurate record……………………….Date………………….

                                                (Cllr T Pearce - Chairman)

 

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