Draft minutes subject to confirmation

 

MARY TAVY PARISH COUNCIL

MINUTES OF THE ANNUAL GENERAL MEETING

Held in the Reading Rooms

Tuesday 13th May 2008

 

Present:

Cllr T Pearce (Chairman) (WDBC) Cllr M Anning, Cllr C Downham, Cllr R Elton, Cllr G Hill, Cllr A Prosser, Cllr M Robins, Cllr M Roe, Cllr S Street (9)

C Williams (Clerk)

Others present:

            PCSO Dave Chapple

Apologies for absence:  

None.

71-2008 Parishioners time:  

No parishioners wished to speak.

The Vice-Chairman opened the meeting at 7.30pm

72-2008 Election of Chairman.

Nominations were received for Cllr Pearce from Cllr Anning and seconded by Cllr Street. No other nominations were received. The vote for Cllr Pearce was unanimous; accordingly, Cllr Pearce took the Chair.

73-2008 Declarations of Interest:

Cllr Downham and Cllr Hill declared a personal interest in the Coronation Hall as Committee Member and President respectively. Cllr Prosser declared a personal interest in the Community News. Cllr Pearce declared a personal interest in the Planning Application at Homer.

74-2008 Minutes of the previous meeting:

            All agreed the minutes of the meeting held on Tuesday 8th April 2008 and the Annual Parish Meeting held on Wednesday 23rd April 2008 were a true and accurate record and were duly signed by the Chairman.

75-2008 Police: - To receive report from PCSO Dave Chapple:

One break in had been reported of which property had been recovered and an arrest made. Speed checks carried out in the village last week resulted in 1 ticket and 5 warnings being issued.  Cllr Prosser reported problems with a van parked outside of Coronation Hall land which is blocking the line of vision for safe access onto the A386 from the Coronation Hall lane.

76-2008 Receive report from Chairman for year 2006/07:

            The Chairman had delivered this report at the Annual Parish Meeting but wished to add that he was pleased that the Council were working together well as a team with everyone contributing  He was particularly pleased to have heard of a comment received from a parishioner at the Annual Parish Meeting of how proud they were of their Parish Council.

77-2008 To elect the Officers of the Council for 2008/09

77.1 Vice-Chairman – Nominations were received for Cllr Prosser from Cllr Anning and seconded by Cllr Elton. No other nominations were received. The vote for Cllr Prosser was unanimous.

            77.2 Responsible Financial Officer – Nominations were received for Mrs C Williams (clerk) from Cllr Prosser and seconded by Cllr Downham. No other nominations were received. The vote for Mrs C Williams was unanimous.

            77.3 Cemetery Committee – Cllrs Downham, Anning, Pearce and Hill were proposed by Cllr Prosser and seconded by Cllr Roe. No other nominations were received.  The vote was unanimous.

            77.4 Planning Committee – Cllr Pearce proposed to continue as before with all members of the Parish Council as members of the Planning Committee.  This was seconded by Cllr Roe.  No other nominations were received.  All agreed.

            77.5 Tidying Committee – A suggestion was made whether to have a formal committee to coordinate tidy days to clear litter in the village.  Enquiries are to be made with WDBC legal department over the ownership of land that is a problem area, and maintenance of the bus shelter. To be reported back to the next meeting.

            77.6 Election of members to represent the Parish Council on outside bodies:

The following nominations were proposed by Cllr Street and seconded by Cllr Robins.

                  DNPA – Cllr Anning and Cllr Hill.

               Police Authority – Cllr Elton.

               Southern Link – Cllrs Roe & Robins.

               Coronation Hall – Cllr Downham.

               Cllr Street remains the Local Education Authority appointed Governor at the school.

78-2008 Register of Interests – Members completed updates as appropriate.

79-2008 Matters Arising –

               79.1 Standing Orders - were updated to reflect the revision concerning the election of Chairman and Vice-Chairman.

               79.2 Speeding – As reported by PCSO Chapple speed checks have been carried out in the village at various times of the day.  Speed camera signs are still being asked for.

               79.3 Community News – The correct e-mail address for all submissions is now mtcommnews@hotmail.com.  Clerk to notify school of correct address.

               79.4 Community Plan – The Chairman reported that a fantastic job had been done by the Steering Group in producing our Community Plan and that feedback has been received to that effect.  All members to have a chance to view the relevant parts of the document before it is endorsed by the Parish Council.

                  79.5 Coronation Hall Grant – WDBC have advised that the Parish Council needs to show financial support to the Coronation Hall Trustees in order that they can award their grant funding. It was agreed to offer a token amount and to review again in September under the next precept.  Cllr Robins proposed a grant of £200. This was seconded by Cllr Prosser and received unanimous support. Cllrs Downham and Hill took no part in voting having declared an interest.

80-2008            Correspondence-

  1. BACS confirmation of payment of precept – 1st part.
  2. WDBC letters – Special Link Committee meeting re unitary status.
  3. WDBC – Local Government Review.
  4. Geoffrey Cox MP letter re Jobcentre Plus closure.
  5. Mary Tavy Coronation Hall request for financial support and accounts.
  6. West Devon e-connect newsletter.
  7. Devon County Council – Review of health & social care in Devon – feedback required.
  8. WDBC minutes of Southern Link meeting held 20th March 2008.
  9. Vitalise – request for grant funding.
  10. WDBC – free radon tests being offered to households. Details to be included in the next Community News.
  11. WDBC – Address given for Boundary Committee.
  12. e-mail – enquiry re advertising on website. A discussion was held re advertising pricing and it was agreed to include this on the agenda for June’s meeting.
  13. DAPC – Newsletter.
  14. Joint letter from Mayors of Tavistock, Okehampton & Hatherleigh re rural planning concerns. Cllr Roe proposed that a letter be sent to support the joint Mayors’ letter. This was seconded by Cllr Anning. All agreed.
  15. WDBC – reply re letter of support for South Devon & Dartmoor unitary concept.
  16. Dartmoor Biodiversity Newsletter
  17. Devon Rural transport Newsletter
  18. Clerks & Councils Direct Newsletter

 

81-2008 Financial report

81.1 Receive report from Responsible Financial Officer - The financial report detailing the following balances was circulated:

                        Current account - £4792.22

                        Cemetery account - £4719.37

                        Community Plan Account £1713.74

                        Mary Tavy Community News £340.00         

            81.2 To authorise payments for May  - .The following payments were authorised  Tavistock Times £4.82 + £4.82, Insurance Renewal £342.57, C Williams April Salary £355.21, C Williams Stamps, stationery £4.88, T Pearce Mileage £33.60, A Prosser Ink cartridges, stationery £8.85, Room Hire Coronation Hall £30.00, Grants - MTVMRGT £400.00, CAB £125.00, Guides £350.00, Mary Tavy  & Brentor Under 5’s £150.00, Mary Tavy & Brentor School PTFA £350.00, Ring & Ride £125.00, Historical Society £300.00, C Williams Burial clerk salary, £19.34, Room hire Steering Group £40.00, Ottery Press £120.00.

82.2008 Cemetery:

82.1 To receive report from Burial Clerk. – Still awaiting reply from South West Water regarding an area outside of the cemetery gate for storage of spoil from cemetery. Clerk & Cllr Hill to chase.

83.2008 Planning:

            83.1 To discuss planning applications received   

11 Station Road – creation of off road parking – no objections in principle.

Silverstone – amended plans.  No objections.

Dunscombe – Replacement garage with room over – concerns.

Homer – Amendment received – Committee meeting to be held.

            83 .2 To receive notification on previous applications –

            Silverstone – approved.

84.2008 Format of Annual Parish Meeting- Carried forward to next meeting..

85.2008 Village Fete Day – Cllr Street suggested that the Parish Council participate with an activity to support this community event – all agreed

86.2008 To agree items raised at the April meeting for inclusion on this agenda.

            None.

87.2008. To receive items raised for inclusion on June agenda

            87.1 Advertising.

87.2 Emergency Plan.

87.3 School Bus.

87.4 Beating The Bounds.

88.2008 To agree the date of the next meeting:

            The date of Tuesday 10th June 2008 was agreed for the next meeting of the Parish Council to commence at 7.30pm to be held in the Reading Rooms.

           

There being no further business the meeting was formally closed by the Chairman at 10.30pm.

 

 

C Williams

Clerk to the Parish Council                                                  16th May 2008

 

 

Signed as a true and accurate record……………………….Date………………….

                                                (Cllr T Pearce - Chairman)

 

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