Draft minutes subject to confirmation

 

MARY TAVY PARISH COUNCIL

MINUTES OF THE MEETING

Held in the Reading Rooms

Tuesday 11th March 2008

 

Present:

Cllr T Pearce (Chairman) (WDBC) Cllr M Anning, Cllr C Downham, Cllr R Elton, Cllr G Hill, Cllr A Prosser, Cllr M Robins, Cllr S Street (7)

C Williams (Clerk)

Others present:

            Paul Glanville (DNPA Ranger)

Apologies for absence:  

Cllr M Roe

28-2008 Parishioners time:  

No parishioners wished to speak.

The Chairman opened the meeting at 7.30pm and introduced Mr Paul Glanville (DNPA) to those present.

29-2008 Declarations of Interest:

None.

30-2008 Minutes of the previous meeting:

            Save for amendments to 17.2 to remove the names of Cllrs Robins & Street and to 22.4 to change the word children to members, who were awarded a grant from the Devon Youth Opportunities Fund, all agreed the minutes of the meeting held on Tuesday 8th January 2008 were a true and accurate record and were duly signed by the Chairman.

31-2008 Matters arising:

31.1 Dog Fouling – The Clerk is to speak with Focsa re positioning of the dog waste bin in Carr Road.  A reminder was given of the importance of providing information to the Dog Warden either direct to the Dog warden at WDBC, to the clerk or by using reporter forms which can be obtained from the Post Office.  Cllr Hill confirmed that a dog waste bin was to be placed within the playing field by the trustees.

31.2 Community News – The next edition is due out this week from the new production team.  The new address for submissions is mtcommnews@hotmail.com  A price comparison has shown that Ottery Press is no more expensive than the cost of in house printing and avoids the added task of folding over 400 copies.  However inserts may be printed in house.

31.3 Emergency Plan – There has been concern from a parishioner over cold calling requesting information for the emergency plan.  A letter of apology is to be sent.  A discussion was held over the identification of vulnerable persons and a less intrusive method is to be sought for obtaining information.

31.4 Community Plan – A meeting was held with the Chairman Cllr T Pearce, Helen McShane, Keith Rogers, WDBC and DNPA to discuss the partner agencies.  The Community Plan is due for imminent completion.  The completed document will then be issued to each household.  This is a document which will be taken into consideration by various agencies which work with the Parish Council.  Cllr Street complimented Helen McShane and Keith Rogers for managing the project so well.  The Chairman thanked everyone involved for bringing the project to this stage.

32-2008 Police: - To receive report from PC Reed – PC Reed was unable to attend.  An operation

to deal with speeding is currently underway in West Devon and Mary Tavy is a site identified as a major problem area

33-2008 Correspondence-

  1. South West Lifelong Learning Network – Questionnaire for completion and return to Clerk.
  2. Letter from MTVMRGT and proposed letter of reply was discussed.
  3. Agenda for Standards Committee meeting Tuesday 11th March 2008-03-06
  4. WDBC dates for Parish Council Standards Training.
  5. Letter from SWW re Hill Bridge proposals and movement of works traffic.
  6. St George’s Day brochure.
  7. DNPA Community News
  8. Mary Tavy & Brentor Community Primary School Newsletter.
  9. WDBC Planning Applications
  10. Tavistock 5 x 30 Network Event Tuesday 18th March 2008.
  11. DCC letter of acknowledgement re Speed Reduction measures A386.
  12. DNPA News Release – Take Responsibility – Care for your dog and the countryside.
  13. E-mail from CCD re Training on Current Legislation training on 5th June 2008
  14. In Touch – DEVON In Touch – Unitary Update from Phil Norrey.
  15. E-mail re CiLCA fees
  16. Boundary Commission Review of Local Government in Devon.
  17. Mayoral Awards – nominations to be in by 20th March 2008.
  18. Geoffrey Cox MP re speeding.

34-2008 Financial report

34.1 Receive report from Responsible Financial Officer - The financial report detailing the following balances was circulated:

                        Current account - £3499.73

                        Cemetery account - £4585.53

                        Community Plan Account £1503.74

                        Mary Tavy Community News £140.00

            34.2 To authorise payments for February  - .The following payments were authorised: N Nankivell Grass Cutting £681.80, C Williams February Salary £355.21, C Williams Stamps £2.04, T Pearce Mileage £22.40, M Roe Ink Cartridge & Paper £23.42, T Pearce Chairman’s Allowance £100, Ottery Press £80.00.

35.2008 Cemetery:

35.1 To receive report from Burial Clerk. – The clerk reported one headstone had been purchased and a grave plot had been purchased.  The railings of the churchyard have been painted by Mr and Mrs Woodhouse for WDBC and members were very pleased with the finished appearance. A discussion was held regarding regulations and charges. It was proposed by Cllr Pearce and seconded by Cllr Anning to classify all those residents who had left the parish within the last 3 years, as parishioners in respect of charges rather than just those residents who had gone into residential care.  A vote followed with 7 in favour and 1 abstention. This is to be placed on the next agenda for ratification at the next meeting. New fences are also to be considered when the area for spare soil is located in the field outside of the cemetery.  The clerk is to chase South West Water regarding this area.

36.2008 Receive reports from members elected to outside bodies:

            36.1 DNPA –Cllr Pearce reported that the proposed conservation area is now to include the Kings Way.  DNPA have also advised that the garage development is to be of a high standard and in keeping with the village.  Ideas were given for a name for this new road and it was suggested that the children at Mary Tavy & Brentor School could also be involved with the choice of the name.

            36.2 Police Authority – None.

            36.3 Southern Link –None.

            36.4 Coronation Hall –Cllr Downham reported that the cheque granted to members of the youth club had been received. The MT’s are producing a show of the hits from the musicals on the 4th and 5th of April 2008.  Flower and baking classes are to be incorporated into this years fete.  The Hall committee are looking at grants available from WDBC.

37.2008 Planning:

            37.1 To discuss planning applications received   

            Blackdown Nursing Home – Stable block – site visit to be held.

            Miners Dry – 3 year temporary mobile home –site visit to be held. Appeal for unauthorised building at Miners Dry is to be held on Wednesday 14th May at 10am at Princetown.

      Homer – extension to provide garden room, staircase & bedroom. Concern over external finish.  Cllr Anning proposed to write to the DNPA to express concern over the external render and a preference for natural stone. This was seconded by Cllr Hill and a unanimous vote followed.

            37.2 To receive notification on previous applications –

            Higher Spring – replacement porch and toilet – approved.

            Land adj Glendale – minor amendments – refused.  Dwelling must be built in accordance with original plans.

            Field Cottage – extension approved.

            37.3 The site of the old Blackdown Garage – Still awaiting new plans.

            37.4 Planning Matters –

            37.4.1 Hedge removal in Station Road –All agreed that a letter should be sent to Highways to express concern that a letter of consent was issued without prior referral to the Parish Council or the DNPA.

            37.4.2 Letter received re DNPA Strategic Housing Land Availability Assessment – Consultation.  Meeting will be held at a future date.

38.2008 Annual Parish Meeting- Date set for 23rd April 2007. Agenda items agreed and to be posted on an A5 flyer to be distributed with the Community News.

39.2008 Unitary Council – Boundary commission have been instructed to look at possible unitary areas. Discussions over which areas are taking place.

40.2008 To agree items raised at the February meeting for inclusion on this agenda.

            40.1 CPRE Membership – Annual subscription is £27. Cllr Robins to ascertain the DNPA view on becoming members and report back to next meeting before any decision is made.

            40.2 Closure of Job Centre Plus in Tavistock. – A letter expressing our dissatisfaction with this closure has been sent to Geoffrey Cox MP and Cllr Pearce will also mention this in his coming meeting with him.

41.2008. To receive items raised for inclusion on April agenda

            41.1 CPRE membership.

            41.2 Review Mileage Allowance.

            41.3 Burial Charges & Regulations.

            41.4 Fencing in Cemetery.

27.2008 To agree the date of the next meeting:

            The date of Tuesday 8th April 2008 was agreed for the next meeting of the Parish Council to commence at 7.30pm to be held in the Reading Rooms.

           

There being no further business the meeting was formally closed by the Chairman at 10.00pm.

 

 

 

C Williams

Clerk to the Parish Council                                                  15th March 2008

 

 

 

Signed as a true and accurate record……………………….Date………………….

                                                (Cllr T Pearce - Chairman)

 

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