Draft minutes subject to confirmation

 

MARY TAVY PARISH COUNCIL

MINUTES OF THE MEETING

Held in The Reading Rooms

Tuesday 11th September 2007

 

Present:

Cllr T Pearce (Chairman)(WDBC), Cllr M Anning, Cllr R Elton, Cllr G Hill, Cllr A Prosser, Cllr M Robins, Cllr M Roe, Cllr S Street.

C Williams (Clerk)

Others present:

            PC K Reed, Three members of the public.

Apologies for absence:

Cllr C Downham

130-2007 Parishioners time:  

No parishioners wished to comment.

The Chairman opened the meeting at 7.30pm.

131-2007 Declarations of Interest:

Cllr Street declared a personal interest in the conservation area as her property is within the proposed area.

132-2007 Minutes of the previous meeting:

Save for a correction to the date all agreed the minutes of the meeting held on Wednesday 11th July 2007 were a true and accurate record and were duly signed by the Chairman.

133-2007 Police: - To receive report from PC Reed – PC Reed reported on recent calls to the

area.  The Chairman expressed thanks from both the Parish Council and from the Mary Tavy Victory Memorial Recreational Ground Trustees for his dealing with the spate of trouble at the playing fields at the start of the summer holidays whereby playground equipment was damaged by someone.  Cllr Roe asked about procedures for reporting incidents of speeding to which PC Reed stated that any feedback from meetings such as these would strengthen his case for the continued use of speed monitoring in the village. A discussion was held on speeding in the village.

134-2007 Matters arising:

134.1 Conservation Area – A public consultation on the appraisal is to be held later this year to produce a final document which should go before the DNPA Committee in January 2008.

134.2 Speeding – Cllr Roe reported on the programme Police, Camera, Action’s visit to the area. A letter from a parishioner has also been received with regard to visibility onto the A386 when leaving Coronation Hall lane. Clerk to respond.

134.3 Beating The Bounds – It was felt prudent to postpone this event due to the unfortunate outbreak of Foot & Mouth. All agreed to reschedule for next year in July or August.  The provision of £300 for this event is to be carried forward.

134.4 Equipment Purchase – On investigation it was found that unfortunately it was not possible to purchase a strimmer on behalf of the MTVMRG in order to reclaim VAT on their behalf.

134.5 Neighbourhood Watch – This scheme continues in the village and now falls under the umbrella of Devon and Cornwall Community Watch Association. A meeting to set up a Neighbourhood Watch West Devon Forum took place on July 25th 2007.

134.6 Standing Orders – were updated to reflect the revision concerning the length of term of Chairmanship.

135-2007 Correspondence

135.1 Campaign to Protect Rural England Best Kept Village result – Mary Tavy were Runners Up in New Entry Category.

135.2 War Memorial – gravel area untidy – discussed alternatives for maintenance. Clerk to write to School and Youth Club to invite them to send representatives to the Remembrance Service.

135.3 Letter from MTVMRG Trustees re spate of criminal damage expressing thanks to PC Reed for his diligence.

135.4 E-mail from WDBC re Council owned land at Bal lane and parking of large vehicles and caravan. As long as these vehicles park without obstructing visibility no action is to be taken at this point.

135.5 WDBC Free sandbags available for Parishes. Flood awareness morning to be held 15th November 07 at Morrisons Supermarket. 10am-4pm.

135.6 Letter from Parishioner re build up of silt on A386 virtual footway.

135.7 Tree Preservation order received re land to the North of Royal Standard (temporary order was previously in place).

135.8 Family history request received re mills in Mary Tavy – to be passed to local history group.

135.9 DCC notice of withdrawal of 0930 journey from Okehampton Service 86 after 29th September 07.

135.10.West Devon Community & Voluntary Services notice of training available.

135.11.DNPA News release re Minister Jonathan Shaw visit to DNP.

135.12.Rural transport Partnership – Summer Newsletter

135.13.Devon Partnership NHS Trust – recruiting members to NHS Foundation Trust –to be circulated to all members.

136.2007 Financial report

136.1 Receive report from Responsible Financial Officer - The financial report detailing the following balances was circulated:

                        Current account - £2237.06

                        Cemetery account - £4561.41

                        Community Plan Account £1535.74

                        Mary Tavy Community News £200.00

            All agreed for the clerk to proceed with opening of two reserve accounts for the current account and the cemetery account. A discussion was held with regard to raising a regular cheque for Ottery Press. However the Responsible Financial Officer felt that a cheque should only be issued on production of the invoice. 

136.2 To authorise payments for July – The following payments were authorised: C Williams expenses £24.95, Mainly Stationery £11.75, T Pearce mileage/expenses £72.68, WDBC election charge £622.37, C Williams July salary £325.76, C Williams August salary £325.76, C Williams Burial Clerk Salary July £1.96, C Williams Burial Clerk Salary August £3.92, Community Plan: A Prosser ink £12.33, H McShane ink £14.25, WI £10, Polaprint £791.50, D Rogers ink £57.99. Community News: Ottery Press £80.00.

137.2007 Cemetery:

            137.1 Transfer of soil – Negotiations are being made with South West Water Land Agent to transfer spoil from cemetery into the field outside the cemetery.

            137.2 Grave Markers – The Chairman thanked Cllr Hill for installing the grave markers.

            137.3 Fencing – deferred until the storage of spoil has been arranged and the existing spoil cleared.

138.2007 Receive reports from members elected to outside bodies:

            138.1 DNPA – None.

            138.2 Police Authority – None.

            138.3 Southern Link – Cllr Prosser advised that f the Parish wished to raise a Parish question; the issue must be one that is common to more than one Parish, and that the issue has been discussed/highlighted at a Parish  Council meeting.

            138.4 Coronation Hall – Cllr Prosser reported that the current Secretary will stand down at the AGM.  Plans are being discussed for the next fete day in mid June to increase its profile in the village with a walking parade and produce show.

139.2007 Planning

            139.1 To discuss planning applications received

            Grendon Farm – Agricultural building – no objections.

            17 Moorview – conservatory – application resubmitted. - Site meeting to be held.

            Holditch Farm – Barn conversion to living accommodation- site meeting to be held.

            139.2 To receive notification on previous applications –

            6 Warren Road – Solar Panels – approved

            8 Warren Road – conservatory replacement – approved

            Laburnham Villas – garage to be rebuilt - approved

            Grendon Farm – agricultural buildings approved

            Land adjacent to Sunnycroft – new dwelling was refused

            Blackdown Garage Site – Geological survey being carried out

            Development Control - DNPA have advised of a change in their procedure. When a site visit is carried out by committee the Applicant or Agent no longer need withdraw from the meeting until the site inspection panel leave the site.

            Miners Dry – Enforcement Order to remove stables. Appeal has been lodged.

140.2007 Community Newsletter – Cllr Elton declared a personal interest as spouse of Editor. The minutes of a meeting held on 14th August 2007 were circulated. The Chairman asked for any feedback that parishioners had given to councillors.  All reported positive comments. Cllr Hill suggested that there should be more information on Parish Council activities. It was agreed that each month a small piece would be written on a current issue by a councillor.  Cllr Street to liaise with Editor. The current Editor will continue until the end of the trial period in January. Cllr Roe to deal with financial issues and Cllr Street to continue proof reading.  Cllrs Pearce & Prosser to liaise to discuss delivery. Cllr Prosser will write the Parish Magazine article in September but someone else to take on in October.

141.2007 To agree items raised at the July meeting for inclusion on this agenda.

141.1 Dog Warden Scheme. The Parish is currently only one of a few who are not members of this scheme. The Clerk advised the cost is shared 50:50 with WDBC and would be 29 pence per head of population - £267pa. The Warden would visit the parish at varying times. There followed a discussion on whether to enter this scheme or just to purchase Dog Waste bins it was decided to await the results of the Community Plan questionnaire to gauge public opinion and discuss at the next meeting. Clerk to investigate costs of dog waste bins

            141.2 Emergency Plan. This would be an action plan in the event of a major emergency.  Cllr Roe to review paperwork received with a view for implementation.  To discuss at a future meeting.

            141.3 Flood Prevention Work – The Chairman reported that work has taken place on Blackdown and Gibbet by DNPA.  Storm drains have been cleared and the Commoners are to clear out leats.  There needs to now be an annual inspection each autumn by the Parish Council together with DNPA, Commoners and South West Water.

142.2007. To receive items raised for inclusion on October Agenda

            142.1 Dog Warden Scheme.

            142.2 Emergency Plan.

143.2007 To agree the date of the next meeting:

            The date of Tuesday 9th October was agreed for the next meeting of the Parish Council to commence at 7.30pm to be held in the Reading Rooms.

There being no further business the meeting was formally closed by the

Chair at 10.25pm.

 

 

 

C Williams

Clerk to the Parish Council                                                  17 July 2007

 

 

 

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