Draft minutes subject to confirmation
MARY TAVY
PARISH COUNCIL
MINUTES OF THE MEETING
Held in The
Reading Rooms
Tuesday 12th
June 2007
Present:
Cllr T Pearce (Chairman)(WDBC), Cllr M Anning, Cllr C Downham, Cllr R Elton, Cllr G Hill, Cllr A Prosser, Cllr M Robins, Cllr M Roe, Cllr S Street.
C Williams (Clerk)
Others present:
Ten members of the public.
Apologies for
absence:
None received.
90-2007 Parishioners time:
No parishioners wished to comment.
The Chairman opened the meeting at 7.30pm.
91-2007 A letter received that day from a parishioner was tabled. The Chairman asked for the
support of the Council that this be brought forward from correspondence and dealt with at the start of the meeting. This was agreed by the Council. The Chairman asked if it was the wish of the Council that he stood down from chairing this meeting until a new resolution was made. This was proposed by Cllr Anning and seconded by Cllr Elton and a majority vote carried. All agreed for Vice-Chairman Cllr Prosser to continue the meeting. A discussion was held to explain the background to an earlier resolution 53.2005 which limited the length of Chairmanship to 2 years. It was proposed by Cllr Roe to rescind the original resolution 53.2005 and make a new resolution - Not to limit the number of years of chairmanship if it is the will of that council. This was seconded by Cllr Anning. The vote was carried by a majority. Resolved.
It was proposed by Cllr Robins and seconded by Cllr Roe to formally include this in the Standing Orders of Mary Tavy Parish Council as an addendum. Carried by a majority. Clerk to amend standing orders. Cllr Roe proposed Cllr Pearce as Chairman and this was seconded by Cllr Robins This was carried by majority and the meeting handed back to Cllr Pearce as Chairman. Due to the late receipt of the parishioners letter the remaining items will be carried forward to the next meeting.
92-2007 Declarations of Interest:
Cllr Street declared an interest in the conservation area as her
property is within the proposed area.
93-2007 Minutes of the previous meeting:
Following agreement the minutes of the meeting held on Tuesday 8thMay 2007 were signed, by the Chair, as a true and accurate record.
94-2007 Matters arising:
94.1 Conservation Area A discussion was held regarding the possible implications of the older part of the village becoming a conservation area. A consultation day is to be held by the DNPA which will give more information and answer questions in greater detail. Concern was expressed over the cost to parishioners of the conservation area but it will be funded by the DNPA with money from central government.
It was proposed by Cllr Robins that the Parish Council write to the DNPA and provisionally support the proposed conservation area and to include the Kings Way area to the west of the A386. This was seconded by Cllr Roe and a majority vote followed.
94.2 Code of Conduct The
Government has recently revised the Model Code. Cllr Anning proposed to adopt
the revised code with mandatory provisions for Parish Councils and optional
provisions for Parish Councils.12(2) and (7) with effect from 12th
June 2007. This was seconded by Cllr Prosser and a unanimous vote followed. Resolved.
94.3 Planning Register The idea of a planning register put forward
in the previous council is no longer available from Mr Jarvis. Concern was
expressed over duplicating work that DNPA already provides. Cllr Hill proposed
that we confer with DNPA to see what they can provide. Cllr Roe seconded this
and a unanimous vote followed.
95-2007 Police:- To receive report from PC Reed - none received.
96-2007 Speeding Copies of the Speeding petition have been sent to G Cox MP, DNPA, E
Chorlton & Chris Gubby (Highways) and PC Reed. The Chairman will be meeting the South West Regional Manager of Highways and will keep pushing this issue. A report by Cllr Roe had been forwarded to all members and a discussion was held. The Chairman thanked Cllr Roe for his efforts in compiling this report. Cllr Roe is willing to represent the Council on this issue. Await outcome of meeting with Highways. Cllrs Prosser and Roe to raise this issue at the Southern Link meeting. Clerk to report 30 speed sign still not working
97-2007 Correspondence
97.1 To reduce lengthy meetings it was proposed by Cllr Prosser and
seconded by Cllr Robins that the Clerk prepare a list of correspondence received. The correspondence would be tabled at the meeting to be viewed by Councillors. The Clerk would then only detail items that required discussion or response. This was agreed unanimously. Resolved.
97.2 Letters of thanks for Grants received from the following groups - Mary Tavy & Brentor Under 5s (with an invitation to visit), Mary Tavy & Brentor PTFA, Tavistock & District Local Transport Partnership, CAB, and Tavistock 2nd Tavistock Guides.
97.3 E-mail confirmation received that deeds could be deposited at Devon Record Office.
97.4 Letters from Peter Jarvis re future of Parish newsletter and cemetery handover.
97.5 Letter from Devon County Council re new provider of externalised services.
97.6 Sustainable Community Strategy Housing strategy Reports available to read.
97.7 WDBC Notice of next Southern Link Meeting 21.6.2007. (Clerk has forwarded details of Parish Representatives so they should receive agendas.)
97.8 Planning in your Parish -workshop 10.7.2007 (same date as next Parish Meeting)
97.9 Devon Community Recycling network A community Conference.
97.10 WDBC Housing Newsletter.
97.11 Letter from Tetlow King re potential for joint access to hall.
97.12 Community First /Zurich Municipal Insurance policy and .schedule available to view.
97.13 Lions Club of Tavistock Parish Bowls competition 16th July 2007 at 6pm.
97.14 Parish lengthsman due shortly requests for any specific works to Clerk.
97.15 Mary Tavy History Society Cllr Pearce declared an interest as a member of the history society and took no part in discussion or voting. Enquiry received about funding for newly formed village history society. The meeting was suspended to invite Mrs Wardell to speak. Following discussion Cllr Prosser proposed a grant of £100.this was seconded by Cllr Anning and a majority vote followed.
97.16 The Post Office have advised that a free to use cash machine is now located in the shop. All welcomed this new service for the village.
97.17 Core Strategy Development Plan Document Documents available for members to read. A public consultation day is being held on 21st June 2007 at Coronation Hall.
97.18 Nominations for Darch & Date sent to DNP for Parish Members. Cllr Pearce was not eligible to stand as he is also a serving WDB councillor.
97.19 Nominations for Standards Board Committee Cllr Elton & Cllr Hill proposed and seconded Janet Morgan and Mike Roe. No other nominations received Majority vote carried.
97.20 An enquiry was received over ownership of the Parking Area in Bal Lane Clerk to investigate.
98-2007 Parish Newsletter Cllr Elton declared an interest as her husband may become involved
with the newsletter. The Chairman gave background history of the previous newsletter. At a meeting of the previous council, members had requested a smaller publication due to the costs involved; however, the Editor of the Gazette had said he was not prepared to scale down the publication. The Chairman advised that a volunteer has come forward to set up a newsletter and asked for members opinions. Discussion followed and it was agreed that in the opinion of members and parishioners they had spoken with, that a frequent and regular publication was required which would give up to date news and details of future events in the parish. It is hoped that this would encourage more support for village events. Requests were also made for it to be less Council and more about community. The meeting was suspended at this point to allow Mrs Hobbs to speak about the future of the Church Magazine. The meeting resumed and the Church magazine is continuing. The possible sponsors of the Mary Tavy Gazette will need to be revisited. A sum of £1200 has been set aside from the precept to fund the newsletter. The Community Plan Questionnaire will give feedback from the community so it should be open to review. It was proposed for an A3 sheet folded to be the standard issue with cheapest printing costs supplied by Ottery Press. Additional A4 colour inserts would be included in special issues and these would be printed in house.
Newsletter to be issued mid month so not to overlap with the church magazine. Aim to get first issue out mid July. Mr Elton will contact village organisations for submissions. Cllr Hill suggested 2 months planning ahead for forthcoming events
Cllr Prosser proposed to proceed on this basis for 12 months with a review after 6 months and this was seconded by Cllr Robins. A majority vote followed.
Cllr Hill proposed the name Mary Tavy News, seconded by Cllr Roe.
Cllr Robins proposed Mary Tavy Community News, seconded by Cllr Anning and this received the majority vote. Resolved - to be called The Mary Tavy Community News.
Editor to be Mr Steve Elton with links to 2 members of the council Cllr Street and Cllr Roe for support and financial responsibility.
Distribution to be through the community if they are willing. The Chairman expressed thanks to Mr Elton for volunteering. All happy to see this project proceeding.
99.2007 Financial report
99.1 Receive report from Responsible Financial Officer - The financial report detailing the following balances was circulated:
Current account - £5272.39
Cemetery account - £3854.63
Community Plan Account £2421.81
A £250 Grant has been received from DNPA for Community Plan.
99.2 To authorise payments for June - The following payments were authorised: Community Plan Account Coronation Hall £20, Reading Room £54.00, H McShane £30.59, Ottery Press £30.00, T Pearce(stand hire) £131.60,
MTPC
account Alan Dolans £20.00, T Pearce mileage/expenses £58.78, Coronation Hall
£60.00, DAPC Training £225.00, C Williams Expenses £41.65, C Williams Salary
£410.04 (May), C Williams Burial Clerk Salary £19.60.
100.2007
Cemetery:
100.1 Transfer of soil -The Clerk had contacted Rev J Higman who will
raise the issue at the next meeting.
100.2 Grave Markers Cllr Hill stated that these will be completed
shortly.
101.2007 Receive reports
from members elected to outside bodies:
101.1 DNPA None.
101.2 Police Authority None.
101.3 Southern Link Cllr Prosser gave members a handout regarding a Neighbourhood Improvement Plan with a request for any comments to come back to her before the next Southern Link Meeting on Thurdsay 21st June 2007.
101.4 Coronation Hall None.
102.2007 No Smoking Areas on 1st July 2007 the new smoking laws come into effect barring
smoking in any public places that are confined on at least three sides.
103.2007 Planning
103.1 To
discuss planning applications received
5 Laburnham Villas replacement of garage and shed with new garage.
Nonsuch House, 8 Warren Road UPVC Conservatory.
6 Warren Road Installation of Solar Panels.
Site visits on all the above are to be arranged.
103.2 To receive notification on previous applications
Croftner extension approved.
2 Manna Butts extension approved.
12 Station Road extension approved.
Axna Cottage revised single storey garage approved.
103.3 Appeals
Blackdown Nursing Home Appeal re the enforcement order to reinstate the Kings Way has been withdrawn by the appellants.
Prince Arthur House Cllr Robins declared an interest as neighbouring property and left the room for this item. Appeal for coach house conversion to holiday let has been dismissed by the Planning Inspectorate.
103.4 Planning Correspondence - Hedgebank, The Paddocks Cllr Elton declared an interest as a neighbouring property. Last month a letter was discussed regarding fencing however the application has not yet been received from the DNPA. It was not a formal planning application therefore the letter should not have been discussed at this stage and the Chairman has sent a letter of apology to the people concerned.
104.2007 Beating The Bounds Cllr Robins is discussing the walk with landowners and will be carrying out a risk assessment. A revised date of Saturday 1st September 2007 was set for Beating the Bounds.
105.2007 To agree items raised at the May meeting for inclusion on this agenda.
105.1 Minerals and Waste Development To be carried forward to the next meeting.
105.2 Neighbourhood Watch Cllr Prosser had details of some of the Neighbourhood Watch Coordinators in the village. The Scheme seems to be under change at present. To be carried forward to the next meeting.
106.2007. To receive
items raised for inclusion on July Agenda
106.1 Dog Warden Scheme.
106.2 Minerals & Waste Development Framework.
106.3 Speeding
106.4 Neighbourhood Watch
106.5 Local Development Plan
107.2007 To agree the date of the next
meeting:
107.1 The date of Tuesday 10th July was agreed for the next meeting of the Parish Council to commence at 7.30pm to be held in the Reading Rooms.
There being no further business the meeting was formally closed by the
Chair at 10.35pm.
C Williams
Clerk to the Parish Council 18 June 2007
Signed as a true and accurate record .Date .
(Cllr T Pearce - Chairman)