Draft minutes subject to confirmation
MARY TAVY
PARISH COUNCIL
MINUTES OF THE ANNUAL GENERAL MEETING
Held in The
Reading Rooms
Tuesday 8th
May 2007
Present:
Cllr T Pearce (Chairman)(WDBC), Cllr M Anning, Cllr C Downham, Cllr R Elton, Cllr G Hill, Cllr A Prosser, Cllr M Robins, Cllr M Roe, Cllr S Street.
C Williams (Clerk)
Others present:
Three members of the public.
Apologies for
absence:
PC K Reed, Cllr C Marsh (DCC)
72-2007 Parishioners time:
No parishioners wished to comment.
The Chairman opened the meeting at 7.30pm.
732007 Declarations
of Acceptance of office:
Cllrs T Pearce, M Anning, C Downham, R Elton, G Hill, A Prosser, M Robins, M Roe, S Street, signed the acceptance of office in the presence of the Clerk.
74-2007 Register of Interests - Forms were handed to all Councillors for completion and return to the Clerk.
75-2007 Declarations of
Interest:
Cllr Hill declared a possible interest in Axna Lane however as this is
a public highway it was felt that this was not necessary.
76-2007 Minutes of the previous meeting:
Following agreement the minutes of the meeting held on Tuesday 10th April 2006 were signed, by the Chair, as a true and accurate record, along with those from the Annual Parish Meeting held on Tuesday 25th April 2006, save for one amendment requested by a parishioner which was duly added and signed by the Chairman as a true and accurate record.
It was agreed to place the Mary Tavy Gazette on the agenda for the next meeting.
77-2007 Receive report from Chairman for
year 2006/07:
All agreed that as the Chairmen had delivered this report at the Annual Parish Meeting not to duplicate this.
The Chairman stood down from the meeting at this point and Vice Chair Cllr Anning took the meeting.
78-2007 To elect the Officers of the Council for 2007/08:
78.1 Chairman Nominations were received for Cllr Pearce from Cllr Prosser and seconded by Cllr Elton. No other nominations were received. The vote for Cllr Pearce was unanimous; accordingly, Cllr Pearce took the Chair.
78.2
Vice-Chairman The role of
Vice-Chair was explained by the Chairman. Nominations were received for Cllr Prosser from Cllr Robins and
seconded by Cllr Hill and for Cllr Anning from Cllr Downham and seconded by
Cllr Roe. No other nominations were received. It was agreed to hold a secret
ballot and the clerk issued papers accordingly. The vote for Cllr Prosser was
carried by majority.
78.3 Responsible Financial Officer Nominations were received for Mrs C Williams (clerk) from Cllr Roe and seconded by Cllr Robins. No other nominations were received. The vote for Mrs C Williams was unanimous.
78.4.
Election of members to represent the PC
on outside bodies:
78.5 DNPA Nominations were received for Cllr Pearce from Cllr Robins and seconded by Cllr Roe. No other nominations were received. The vote for Cllr Pearce was unanimous and his name will be put forward.
78.6 Standards Committee Nominations were received for Cllr Roe from Cllr Robins and seconded by Cllr Downham. No other nominations were received. The vote for Cllr Roe was unanimous and his name will be put forward.
78.7 Coronation Hall - Nominations were received for Cllr Downham from Cllr Roe and seconded by Cllr Prosser. Cllr Downham proposed Cllr Street who declined. No other nominations were received. The vote for Cllr Downham was unanimous.
78.8 Police Authority - Nominations were received for Cllr Elton from Cllr Prosser and seconded by Cllr Anning. No other nominations were received. The vote for Cllr Elton was unanimous.
78.9 Southern Link (2) - Nominations were received for Cllrs Prosser and Robins from Cllr Elton and seconded by Cllr Roe. No other nominations were received. The vote for Cllrs Prosser and Robins was unanimous.
78.10 Devon Association of Parish Council No nominations were received.
78.11 Community Plan (2) - Nominations were received for Cllr Street from Cllr Prosser and for Cllr Prosser from Cllr Robins and both seconded by Cllr Elton. No other nominations were received. The vote for Cllrs Street and Prosser was unanimous.
79.2007 Matters arising:
79.1 The Blackdown garage site A copy letter sent by DNPA to the developers has been received following a meeting on 10th April 2007 with the Trustees of the Coronation Hall who own the lane, and the Trustees of Mary Tavy Recreation Ground over the development of the entrance to the Coronation Hall. Clerk to request copies of this letter to also be sent to the Trustees and the owners of Field Cottage..
79.2 Flooding The Chairman explained that a further meeting was held on 8th May 2007 with SWW and DNPA over the drainage issue on Blackdown. As a result works are now to be commenced by the end of the month. Vegetation on Blackdown is to be cleared and pipes to be put in. Concern was expressed that there were insufficient animals on the moor to keep the vegetation down. DNPA are making representations to DEFRA on this account. The Parish Council will need to ensure annual maintenance is carried out by the relevant parties. The Chairman was very pleased to see the problems being resolved after much hard work.
80.2007 Axna Lane Highways have advised that the repairs to the road were delayed as they are classed as low priority. The Clerk was requested to contact Highways again to get them done as soon as possible.
81.2007 Planning Register Clerk to follow up with Mr Jarvis.
82.2007 Beating The Bounds All present were in favour of carrying
this out on 1st
Saturday in August (4th August 2007). Refreshments to be available. It was felt to be a good opportunity to get the community together. Cllr Robins to Coordinate.
83.2007 Correspondence
83.1 Notes about the Police Authority Meeting were received from J Pendall and read out.
83.2 Senior Council Of Devon Anyone interested to contact the Clerk.
83.3 Western Power Distribution Quality of supply report.
83.4 DNPA Retirement of Dr Nick Atkinson Clerk to write a letter to DNPA.
83.5 DCC Notice of Adult and Community
learning Courses.
83.6 Letter and petition re speeding in village received from parishioner Clerk to forward to Highways and Police. The Chairman will raise the issue with Geoffrey Cox MP. Cllr Prosser raised the issue of speed camera signs at the last Southern Link meeting and was advised that it was priority in the new budget. This seemed to contradict PC Reeds statement at the Annual Parish Meeting. Clerk to contact PC Reed again. Speeding to be on June agenda.
83.7 Reading Rooms Notice of increase in rate of hire. Cllr Anning declared an interest as a trustee/member. The rate is increased from £6 per session to £8 per session with effect from 1st April 2007. All agreed to continue using the Reading Rooms for Parish Council meetings.
83.8 DCC letter re unitary Authority for Exeter Clerk to reply.
83.9 Parish Election Results A good turnout of 57.64% of the electorate. Results attached see Appendix 1.
83.10 WDBC election results. Terry Pearce voted in as the new Borough Councillor. 56.91% turnout was the 2nd highest in the borough.
83.11 Tavistock and Villages Initiative - looking for local people to represent IT/marketing, community/voluntary, Economic, Heritage and Transport sectors
83.12 DAPC newsletter details of New Councillors training New councillors details will be put forward for this by the Clerk.
83.13 Minerals & Waste Development Framework Chairman to read and report to the next meeting.
83.14 Conservation Area - The Chairman had received a very comprehensive draft report that was compiled by an external company. There will be a public consultation day at some point. Draft report to be circulated to councillors to read.
83.15 Cllr Hill gave a vote of thanks to Peter Jarvis for all his work on the Cemetery Committee. The Chairman stated that he is also sending letters of thanks to all previous Councillors.
84.2007 Financial report
84.1 Sign off accounts for 2006/07.- The accounts for 2006/07 were signed off and will now be presented to the Internal Auditor before submission to The Audit Commission. The Statement of Assurance was read out and agreed by those present.
84.2 Receive report from Responsible Financial Officer - The financial report detailing the following balances was circulated:
Current account - £8525.86
Cemetery account - £3874.23
84.3 To authorise payments for May - The following payments were authorised: MTVM Playing Field grant £850, Ring & Ride grant £100, CAB grant £100, Mary Tavy & Brentor Under 5s grant £150, School PTFA grant £400, Guides grant £150, A Prosser leaflets £43.74, J Pendall mileage £9.10, C Williams Burial Clerk salary £13.72, SLCC £16.99, C Williams Stamps £6.96, C Williams salary £364.96, Room hire £114.00, Tavistock Times £6.35, Insurance renewal £341.29.
85.2007 Police: To receive report
from PC Reed -
PC
Reed reported 3 Penalty Notices for Disorder following a disturbance at the
village hall a few weeks ago. There also have been some licensing breeches.
86.2007
Cemetery: To receive report on the Cemetery.
86.1 It was agreed not to have a cemetery committee for an initial period of
12 months to be reviewed if it was felt necessary to reinstate one.
86.2 Transfer of soil Clerk to follow up with John Higman.
86.3 Grave Markers Cllr Hill stated that he and J Pendall would be
completing the insertion of these markers in the cemetery in due course.
87.2007 Planning
87.1 To
discuss planning applications received
Croftner extension no objections.
Manna Butts Cottage extension no objections.
12 Station Road major concerns all agreed for Chairman to submit these objections to the DNPA.
87.2 To receive notification on previous applications
Blackdown Nursing Home Extension approved.
Axna Cottage Garage Replacement Parish Council have no concerns but the DNPA have asked for single storey only.
Hedgebank, The Paddocks A request has been received to replace the beech hedge with a fence. It was felt that this was not in keeping and although the hedge was part of the planning approval a condition should also have been placed to replant the hedge should it die. Chairman is to speak to the Planning Officer.
87.2007 To agree items raised at the April meeting for inclusion on this agenda.
87.3 Parish member to be nominated onto DNPA. already covered see 78.5 above.
88.2007. To receive
items raised for inclusion on June Agenda
88.1 The Mary Tavy Gazette.
88.2 Beating The Bounds
88.3 Speeding
83.4 Minerals & Waste Development Framework.
89.2007 To agree the date of the next
meeting:
89.1 The date of Tuesday 12th June was agreed for the next meeting of the Parish Council to commence at 7.30pm to be held in the Reading Rooms.
There being no further business the meeting was formally closed by the
Chair at 10.35pm.
C Williams
Clerk to the Parish Council 12 May 2006
Signed as a true and accurate record .Date .
(Cllr T Pearce - Chairman)
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