MARY TAVY
PARISH COUNCIL
Tuesday 13th
March 2007
Present:
Cllr T Pearce (Chairman), Cllr M Anning, Cllr J Higman, Cllr G Hill,
Cllr P Jarvis, Cllr P Hilborn, Cllr A Prosser,
Cllr W Squire, (8)
Mrs C Williams (Clerk)
Others present:
Two members of the public.
Apologies for absence:
Cllr J Pendall
33-2007 Parishioners time:
A member of the public requested that the playing field hedge alongside the A386 be trimmed and laid down.
The Chairman opened the meeting at 7.30pm
34-2007 Declarations of
Interest:
There were no declarations of interest.
35-2007 Minutes of the
previous meeting:
Following agreement, the minutes of the meeting held on Tuesday 13th February 2007 were signed, by the Chairman, as a true and accurate record.
36-2007 Matters arising:
36.1 The site of the old Blackdown garage
The Chairman advised that Phil Markham (DNPA) and Chris Gubby (Head of Highways Development) are willing to hold a meeting to discuss the entrance to Coronation Hall. The Chairman repeated that this was an opportunity to tidy up the entrance. Cllr Prosser advised that the Hall Committee wanted to be involved in any meeting to have an opportunity to discuss this matter.
Cllr Jarvis stated that he was unaware of any meeting with Phil Markham having been discussed. The Chairman reiterated his comments from previous Parish Council meetings that the two groups of trustees should work together to achieve the best possible outcome for the Coronation Hall lane. Cllr Hill stated that the field trustees were waiting until a concrete proposal was put forward for the site. The Chairman advised this would be too late to obtain any concessions from the developers for finance towards the lane entrance. It was agreed by members that the clerk should contact Phil Markham (DNPA) & Chris Gubby (Highways) to arrange a meeting.
36.2 Flooding
There were no reported problems in the recent heavy rainfall. Action to remedy some of the problems is to be taken as a result of the meeting regarding flooding held on 9th February 2007. Cllr Prosser advised that water is no longer feeding the field of Palmer House.
The Chairman asked whether the Commoners were previously aware of the works done at Rotherwood which had affected the gurgie. Cllrs Hill & Jarvis advised there was no record in the minutes of the Commoners meeting of such works.
37-2007 Police: To receive
report from PC Reed: No
report received.
38-2007 Correspondence:-
38.1 A letter of thanks was received from the
Parents, Teachers and Friends Association of the Mary Tavy & Brentor School
for the grant awarded. They hoped to invite a representative of the council to
a publicity event on their fun day on Easter Saturday.
38.2 PC Reed advised that the speed camera signs
are still under consideration.
38.3 A request has been received for local history
information regarding the White family 1640-1735.
38.4 DNPA is holding planning workshops at
Lydford on 21st March 2007.-5 councillors are to attend.
38.5 Two grant applications have been received
from Shelter and Devon Wheels 2 work.
As the precept for this year has already been set it was proposed by
Cllr Anning that the groups approach us again in October for consideration under next
years precept. Cllr Hill seconded this proposal. 7 votes for and 1 abstention
carried.
38.6 WDBC produced leaflets and fliers promoting
Post Office week, 5th to 9th March, however these were
not received in time to display. Clerk to contact WDBC to advise that we are unhappy that we
were unable to support our local Post Office and hope that in future items such
as this will be sent out earlier.
38.7 A request for the date of the Annual Parish
Meeting was received. A date of Tuesday
24th April 2007 was agreed.
38.8 A request has been received from a
parishioner for a notice board to be placed in the bus shelter. Clerk to contact Devon County Council, the
owners of the bus shelter, for permission.
38.9 The Community Council of Devon has awarded a
grant of £2438.00 to the Parish Council in respect of the Parish Plan.
38.10 Newsletter received from Devon Rural
Transport Partnership.
38.11 Notice from WDBC of the next Southern Link
Meeting to be held 15th March 2007 at the Anchorage Centre
Tavistock.
38.12 The Chairman of the Parish Council has
received an invitation to the Civic Service held by the Mayor of West Devon..
38.13 DNPA news release advised that a free
exhibition by artist Robin Armstrong is being held at the High Moorland Visitor
Centre, Princetown until 6th June 2007.
38.14 Devon County Council wrote with regard to
their budget for 2007/08 and the Local Government White Paper.
39-2007 Parish Plan
Cllr Prosser reported a very good attendance
to the meeting on Saturday with a 100 people attending and many comments
made. These will be used to formulate
the questionnaire to be sent to all households in the Parish. The Parish Plan is a document that the
authorities will take note of. The
Chairman praised the steering group for all their hard work in reaching this
stage of the Parish Plan.
40-2007 Financial Report -
40.1 Receive report from Responsible Financial Officer: The financial report detailing the following balances was circulated:
Current account - £6206.05
Cemetery account - £3822.70
A grant of £2438.00 has been received for the Parish Plan. The financial report was reconciled to the bank statements. It was agreed to set up a separate bank account for the Parish Plan. Clerk to open a new account.
40.2 The following payments were authorised: Cllr Prosser Leaflets £32.99, Clerk Salary £314.00, Burial Clerk Salary £19.60, T Pearce Mileage £22.40, Chairmans Allowance £100, Hepworths Workshops Website Hosting £149.92
41-2007 Cemetery:
41.1 To receive report from Chairman of Cemetery
Committee: Cllr Jarvis advised that
it is good practice to update the Cemetery Regulations regularly. Following a
discussion with the monumental masons regarding anchorage systems and marking
each new headstone with the plot number it was proposed by Cllr Anning,
seconded by Cllr Higman and all agreed for these to be incorporated into the
regulations. Cllr Jarvis to review. Cllr Jarvis has supplied the monumental
masons, Pascoes with a key for the padlock to the field gate. He also supplied
the clerk with a spare key.
Certificate
of contractors public liability insurance has been received regarding removal
of the fir trees in the cemetery. All agreed for work to now proceed.
Contractor to meet with the Chairman at cemetery before commencing works to
remove the fir trees only and DNPA to provide alternative planting.
41.2 Transfer of Soil Church meeting has not yet been held. Cllr
Higman to raise at the next meeting.
41.3 Churchyard Maintenance - WDBC have been cutting back trees in the
churchyard and Cllr Higman reported that that the chippings on the path have
been dragged to the bottom of the path and were obstructing the gate Clerk to
report to WDBC.
42-2007 Election:
The clerk distributed nomination packs to
those Councillors requiring them.
43-2007 Receive reports
from members elected to outside bodies:
43.1 DNPA None.
43.2 Police Authority None.
43.3 Southern Link Meeting to be held 15th March 2007 .Cllrs aim to raise questions with regard to average speed cameras and the new pavement recently constructed between Kelly College prep school and Pitts Cleave.
43.4 Coronation Hall - Cllr Prosser advised that the fete will be held on 9th June 2007 and reported that the pantomime was a great success. A bistro style evening is also to be held with piano playing by Noel Harrison.
44-2007 Planning
44.1 To discuss planning applications received
- Axna Cottage Demolition of existing garages and construction of replacement garages with store over site visit to be arranged.
- Blackdown Nursing Home 1st Floor extension to provide administration office site visit to be arranged.
Old Dairy, Eastlands amended plans received emphasising footpath no further comments to be made.
44.2 To receive notification on previous application
18 community houses on land to the north of the Royal Standard Inn Refused on 6 grounds.
Midlands Barn, Horndon approved.
The Cottage, Brentor Road new access has been approved.
45-2007 To agree items raised
at the February meeting for inclusion on this agenda.
45.1 Community Emergency Plan All agreed to look at on 1st agenda of the new council.
45.2 The Mary Tavy Gazette A budget of £1200 was allowed in the precept for the Gazette this coming financial year. The way forward was for a smaller issue to keep within budget. Cllr Jarvis advised that if an issue of the Gazette is to be produced before the elections then action must be taken now. He also stated that comments were made at the Community Plan meeting that people wanted to be informed. The Chairman also reported views of some parishioners that they would like to see a smaller monthly publication with news events. A discussion followed of the merits or otherwise of producing an issue in varying formats before the elections and it was finally resolved to wait until the new council was in place to discuss the new format before producing a further issue.
46-2007. To receive items raised for inclusion on April Agenda
46.1 Axna lane condition of road.
46.2 Planning Register
46.3 Beating The Bounds Insurance.
47-2007. To agree the date of the next meeting - The date of Tuesday 10th April 2007 was agreed for the next meeting of the Parish Council to commence at 7.30pm to be held in the Reading Rooms.
There being no further business the meeting was formally closed by the
Chairman at 10.05pm.
C Williams
Clerk to the Parish Council 16 March 2007
Signed as a true and accurate record .Date .
(Cllr
T Pearce - Chairman)